Facilities & Administrative Specialist (Miami)

Holland & Knight; Miami (FL); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical/dental/vision

Life insurance

Disability insurance

401(k) plan

Paid holidays

Paid time off

Job summary

Holland & Knight in Miami is seeking an Administrative Specialist to support the Office Administrator/Manager with routine tasks and special projects. The role emphasizes confidentiality, effective communication, and coordinating office operations across the Miami office.

Key duties include space and parking access, supply management, reception coverage, and coordinating safety trainings. The ideal candidate brings 4–5 years of executive support experience and an Associate’s degree.

Qualifications

• Associate’s degree and/or experience supporting leaders and organizations.
• 4-5 years performing executive support in a corporate environment.

Responsibilities

• Manage building, office space, and parking access.
• Audit monthly parking invoices.
• Manage office supplies, including ordering and stocking.
• Assist with building requests/issues.
• Assist with office moves.
• Set up new hire offices.
• Clear departure offices/desks of supplies
• Assist with covering the reception desk.
• Coordinate CPR/AED training and maintain AED equipment and medical supplies.
• Maintain a regular and predictable work schedule during business hours.
• Contribute to a positive work environment and confidentiality.
• Special projects and duties as assigned.

Skills

Accuracy and attention to detail

Confidentiality

Collaborative work style

Professional appearance and conduct

Effective communicator

Multitasking

MS Office / MS 365

Education

Associate’s degree

Job description

Holland & Knight in Miami is seeking an Administrative Specialist to support the Office Administrator/Manager with routine tasks and special projects. The role emphasizes confidentiality, effective communication, and coordinating office operations across the Miami office.

Key duties include space and parking access, supply management, reception coverage, and coordinating safety trainings. The ideal candidate brings 4–5 years of executive support experience and an Associate’s degree.