Facilities Administrative Specialist

New Hampshire Ball Bearings, Inc; Los Angeles (CA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Employee assistance program

Flexible spending account

Health insurance

Life insurance

Paid time off

Tuition reimbursement

Vision insurance

Job summary

New Hampshire Ball Bearings, Inc. (NHBB) is seeking an administrative professional to support Facilities, Maintenance, EHS and Capital Projects.

Under limited supervision you will perform standard and advanced duties, serving as a liaison between facility personnel, vendors, finance, leadership and external service providers. This role reports to the Facility Manager and requires strong organizational skills, CMMS knowledge, purchasing, invoicing and records management, plus the ability to

Qualifications

• High School diploma required.
• 2 years post secondary education in Business Administration preferred.
• Minimum of 3 years in office administration / Customer Service.
• Strong organizational and multitasking skills.
• Knowledge of CMMS and procurement processes.
• Experience with invoicing and records management.
• Understanding of EHS documentation and compliance requirements.
• Excellent communication and customer service skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams/Zoom).
• Ability to handle confidential information with professionalism and discretion.

Responsibilities

• Computer maintenance management system (CMMS) Administration.
• Purchasing, Procurement & Vendor Coordination.
• Capital Projects & Financial Administration.
• Environmental Health & Safety (EHS) Support.
• Communication & Reporting.
• Security & Facility Administration.
• Records Management & Documentation.
• Employee & Departmental Support.
• Other duties and special projects as required.

Skills

CMMS knowledge

Purchasing

Vendor coordination

Capital projects

EHS documentation

Recordkeeping

Communication

Office software

Multitasking

Meeting minutes

Education

High School diploma

2 years post secondary in Business Administration

3+ years in office administration

Tools

CMMS

Job description

New Hampshire Ball Bearings, Inc. (NHBB) is seeking an administrative professional to support Facilities, Maintenance, EHS and Capital Projects.

Under limited supervision you will perform standard and advanced duties, serving as a liaison between facility personnel, vendors, finance, leadership and external service providers. This role reports to the Facility Manager and requires strong organizational skills, CMMS knowledge, purchasing, invoicing and records management, plus the ability to