Sr. Adminstrative Associate

New Hampshire Ball Bearings, Inc; Los Angeles (CA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Employee assistance program

Flexible spending account

Health insurance

Life insurance

Paid time off

Tuition reimbursement

Vision insurance

Job summary

New Hampshire Ball Bearings, Inc. (NHBB) is seeking an administrative professional to support Facilities, Maintenance, EHS and Capital Projects.

Under limited supervision you will perform standard and advanced duties, serving as a liaison between facility personnel, vendors, finance, leadership and external service providers. This role reports to the Facility Manager and requires strong organizational skills, CMMS knowledge, purchasing, invoicing and records management, plus the ability to

Qualifications

• High School diploma required.
• 2 years post secondary education in Business Administration preferred.
• Minimum of 3 years in office administration / Customer Service.
• Strong organizational and multitasking skills.
• Knowledge of CMMS and procurement processes.
• Experience with invoicing and records management.
• Understanding of EHS documentation and compliance requirements.
• Excellent communication and customer service skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams/Zoom).
• Ability to handle confidential information with professionalism and discretion.

Responsibilities

• Computer maintenance management system (CMMS) Administration.
• Purchasing, Procurement & Vendor Coordination.
• Capital Projects & Financial Administration.
• Environmental Health & Safety (EHS) Support.
• Communication & Reporting.
• Security & Facility Administration.
• Records Management & Documentation.
• Employee & Departmental Support.
• Other duties and special projects as required.

Skills

CMMS knowledge

Purchasing

Vendor coordination

Capital projects

EHS documentation

Recordkeeping

Communication

Office software

Multitasking

Meeting minutes

Education

High School diploma

2 years post secondary in Business Administration

3+ years in office administration

Tools

CMMS

Job description

JOB DESCRIPTION

Occupational Summary: The person in this position shall work under limited supervision, and on their own initiative. This person shall perform standard and advanced administrative duties to assist managerial, technical and professional staff, and other personnel within the area of assignment.

Specifically, this person shall perform comprehensive administrative, operational, and compliance support for the Facilities, Maintenance, Environmental Health & Safety (EHS), and Capital Projects functions. This position serves as a key liaison between Facility personnel, vendors, finance, leadership, and external service providers to ensure efficient facility operations, regulatory compliance, accurate recordkeeping, and effective communication across the organization. This person will report to the Facility Manager.

Duties and Responsibilities

• Computer maintenance management system (CMMS) Administration


• Purchasing, Procurement & Vendor Coordination


• Capital Projects & Financial Administration


• Environmental Health & Safety (EHS) Support


• Communication & Reporting


• Security & Facility Administration


• Records Management & Documentation


• Employee & Departmental Support


• Other duties and special projects as required

Job Skills

• High School diploma required


• 2 years of post secondary education in Business Administration preferred


• Minimum of 3 years in office administration / Customer Service


• Strong organizational and multitasking skills.


• Knowledge of maintenance management systems (CMMS)


• Experience with purchasing, invoicing, and records management.


• Understanding of EHS documentation and compliance requirements.


• Excellent communication and customer service skills.


• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams/Zoom.


• Ability to handle confidential information with professionalism and discretion.


• Strong attention to detail, follow-through, and accuracy in recordkeeping.


• Ability to work independently while supporting multiple departments and stakeholders.


• Experienced in handling pressure in a fast-paced environment.


• Note-taking, meeting scribing and preparing meeting minutes

Other Requirements

• Professional phone and office etiquette


• Good communication skills both written and oral


• Prioritization skills


• Possess a sense of urgency

Note: Physical job requirements may include standing, use of hands to assemble and or carry out job functions as well as sitting, lifting, carrying, bending and stooping during the course of the job.

THE ABOVE DESCRIPTION COVERS THE MOST SIGNIFICANT DUTIES PERFORMED BUT DOES NOT EXCLUDE OTHER OCCASIONAL WORK ASSIGNMENTS NOT MENTIONED. THE INCLUSION OF WHICH WOULD BE IN CONFORMITY WITH THE FACTOR DEGREES ASSIGNED TO THIS JOB.

Disclaimer: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time. The job description does not constitute a contract of employment and the Company may exercise its employment-at-will rights at any time. The above lists all of the essential functions, education, experience, skills and abilities required. Employees must also demonstrate good interpersonal skills, attitude and professionalism, acceptable attendance and work behaviors.

NHBB is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Due to compliance with U.S. export control laws and regulations, candidate must be a U.S. citizen, U.S. permanent resident, or have asylum or refugee status in the U.S.

Pay Range

$22 to $25 DOE

Benefits

• 401(k)


• Dental insurance


• Employee assistance program


• Flexible spending account


• Health insurance


• Life insurance


• Paid time off


• Tuition reimbursement


• Vision insurance

New Hampshire Ball Bearings, Inc. (NHBB) is a leading manufacturer of precision bearings and complex bearing assemblies for the aerospace, defense, medical, dental, and high technology markets. Founded in Peterborough, NH in 1946, our almost 8 decades of success are rooted in our commitment to the safety, health and wellness of our employees, and partnerships with our customers, suppliers and the communities that surround us.

NHBB's Precision Division is based in the western corner of the San Fernando Valley surrounded by the Santa Susanna Mountains to the west and Los Angeles to the east.