Facilities Admin & EHS Projects Coordinator

New Hampshire Ball Bearings, Inc (NHBB); West Chatsworth (CA); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

401(k)

Employee assistance program

Flexible spending account

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

New Hampshire Ball Bearings, Inc. (NHBB) seeks an experienced administrative professional to support Facilities, Maintenance, EHS, and Capital Projects.

This role, reporting to the Facility Manager, performs CMMS administration, financial tasks, documentation, and cross‑department coordination in a fast‑paced environment. Candidates should have 3+ years in office administration or customer service, strong MS Office skills, and the ability to manage confidential information with discretion.

Qualifications

• 2 years of post secondary education in Business Administration preferred.
• Minimum of 3 years in office administration / Customer Service.
• Strong organizational and multitasking skills.
• Knowledge of maintenance management systems (CMMS).
• Experience with purchasing, invoicing, and records management.
• Understanding of EHS documentation and compliance requirements.
• Excellent communication and customer service skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams/Zoom).
• Ability to handle confidential information with professionalism and discretion.
• Strong attention to detail and accurate recordkeeping.
• Ability to work independently while supporting multiple departments.
• Experience handling pressure in a fast-paced environment.
• Note-taking, meeting scribing and preparing meeting minutes.

Responsibilities

• Computer maintenance management system (CMMS) Administration.
• Capital Projects & Financial Administration.
• Environmental Health & Safety (EHS) Support.
• Communication & Reporting.
• Security & Facility Administration.
• Records Management & Documentation.
• Employee & Departmental Support.
• Other duties and special projects as required.

Skills

CMMS knowledge

Office administration

Customer service

Microsoft Office

Recordkeeping

Communication skills

Multitasking

Confidentiality

Education

Post-secondary education in Business Administration

Tools

MS Office Suite

CMMS software

Teams/Zoom

Job description

New Hampshire Ball Bearings, Inc. (NHBB) seeks an experienced administrative professional to support Facilities, Maintenance, EHS, and Capital Projects.

This role, reporting to the Facility Manager, performs CMMS administration, financial tasks, documentation, and cross‑department coordination in a fast‑paced environment. Candidates should have 3+ years in office administration or customer service, strong MS Office skills, and the ability to manage confidential information with discretion.