Facilities Administrative Coordinator

Applitrack; Beverly Hills (MI); On-site; USD 26,000 - 30,000; Full time

Job summary

Oakland Schools in Oxford Community Schools is seeking a confidential Administrative Assistant to support Facilities, Maintenance, and Custodial Operations. This role provides essential office support to the Facilities Director, manages communications, and helps maintain accurate records.

You will handle payroll processing, financial records, scheduling, and respond to inquiries about building use and maintenance.

Qualifications

• High school diploma required; associates degree or equivalent preferred.
• 1–3 years administrative or office coordination experience preferred.
• Experience managing multiple priorities and deadlines in a fast-paced environment.
• Ability to compose clear, professional correspondence and reports; strong grammar and spelling.

Responsibilities

• Serve as primary resource/liaison for parents, students, staff, and community regarding facilities operations and custodial services.
• Handle inquiries in FMX about building use, facility rentals, maintenance schedules, and policies.
• Provide administrative support to the Facilities Director and perform administrative duties as needed.
• Manage correspondence, communications, and departmental documentation.
• Maintain facility maintenance records, work orders, and project documentation; process maintenance requests.

Skills

Payroll processing

Financial record-keeping

Google Workspace

Microsoft Office Suite

Multi-tasking

Communication

Education

High school diploma

Associates degree preferred

Tools

FMX

Student Information Systems

Database management

Job description

Oakland Schools in Oxford Community Schools is seeking a confidential Administrative Assistant to support Facilities, Maintenance, and Custodial Operations. This role provides essential office support to the Facilities Director, manages communications, and helps maintain accurate records.

You will handle payroll processing, financial records, scheduling, and respond to inquiries about building use and maintenance.