Facilities Administration & Operations Coordinator

Tulsa Health Department; Tulsa (OK); On-site; USD 35,000 - 55,000; Full time

Job summary

Tulsa Health Department is seeking a detail-oriented Facilities Management support specialist to handle shipping/receiving, data entry, and daily clerical tasks. This position assists with inventory control, reporting, and coordination of office operations in a fast-paced public health setting.

The role requires at least two years of related experience, strong MS Office skills, and the ability to lift moderate weights.

Qualifications

• High school diploma or equivalent required.
• Additional education in office or business administration preferred.
• Two years of office administration or clerical experience required.
• Experience with shipping/receiving and inventory preferred.

Responsibilities

• Serves as THD receiving point of contact; coordinates shipping and receiving.
• Completes purchase order request forms to provide materials, supplies and services; maintains program records.
• Data entry of Maintenance work orders into the EMaintennance Software Program.
• Maintain and distribute work orders received through the helpdesk email and help desk phone calls.
• Serves as THD contact for the Oklahoma Turnpike Authority; tracks THD turnpike passes.

Skills

Interpersonal skills

Attention to detail

Multitasking

Communication

Education

High school diploma

Office/business administration education

Tools

Microsoft Word

MS Office

Job description

Tulsa Health Department is seeking a detail-oriented Facilities Management support specialist to handle shipping/receiving, data entry, and daily clerical tasks. This position assists with inventory control, reporting, and coordination of office operations in a fast-paced public health setting.

The role requires at least two years of related experience, strong MS Office skills, and the ability to lift moderate weights.