Facilities & Administration Coordinator

Evonik España Y Portugal SA.; Pasadena (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

Evonik Corporation in Pasadena, TX seeks an experienced administrative assistant to support management with travel coordination, correspondence, and office operations. You will manage visitor access, scheduling, and documentation to ensure smooth daily activities.

Responsibilities include coordinating itineraries, coordinating meetings, and liaising with IT, HR, and facilities. Proficiency in MS Office and SAP is required, with 3+ years of experience; ARIBA experience is a plus for inventory and

Qualifications

• Excellent written and verbal communication with high-level contacts.
• Proficiency in MS Office; SAP experience preferred.
• Strong editing and reporting skills.
• Minimum 3 years of administrative assistant experience.
• Able to perform basic mathematical calculations and manage paperwork.

Responsibilities

• Coordinate travel logistics, file expense reports in Concur, and prepare correspondence.
• Monitor building access, verify visitors, and maintain visitor logs.
• Check in contractors and guests, issue badges, and direct visitors.
• Coordinate agendas, meetings, meals, transport, and temporary office space.
• Liaise with IT, Facilities, and HR, submit invoices.
• Back-up for ADP time management and document management.
• Manage site protective clothing inventory.
• Maintain plant radios and equipment upkeep.
• Enter SAP confirmations and generate purchase requisitions.
• Order items via ARIBA to maintain inventory.
• Support site ESSHQ manager for turnarounds.

Skills

Written and verbal communication

MS Office

SAP

Education

Administrative assistant experience

Tools

SAP

ARIBA

Job description

Evonik Corporation in Pasadena, TX seeks an experienced administrative assistant to support management with travel coordination, correspondence, and office operations. You will manage visitor access, scheduling, and documentation to ensure smooth daily activities.

Responsibilities include coordinating itineraries, coordinating meetings, and liaising with IT, HR, and facilities. Proficiency in MS Office and SAP is required, with 3+ years of experience; ARIBA experience is a plus for inventory and