Facilities Admin Specialist – FMBC

State of Florida; Tallahassee (FL); Presencial; USD 38.000 - 52.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Paid vacation

Sick leave

Holidays

Health insurance

Life insurance

Dental, Vision, Disability

Tuition-Free college courses

Retirement plans

Deferred Retirement Option Program

Deferred Compensation

No reemployment limitation with FRS

Descripción de la vacante

State of Florida, Department of Corrections, is seeking an Administrative Assistant III for the Central Office FMBC, located in Tallahassee. The role provides professional administrative support to the Director and Assistant Director, with heavy use of computer work, correspondence, document tracking, and coordination with clerical staff.

The position requires coordinating calendars, meetings, travel, and expense vouchers for Central Office personnel, along with managing supplies, purchasing,

Formación

• 6 years of experience with clerical work, office support or similar (A college degree can substitute on a year to year basis for the required experience)
• At least two (2) years of Microsoft Office (Word, Excel, Outlook) experience

Responsabilidades

• Oversees FMBC office operations and provides administrative support requiring knowledge of Facilities Services, Department operations, and task analysis.
• Prepares correspondence, reports, and meeting minutes; maintains suspense files, logs, and filing systems; processes and distributes mail; answers and screens calls; and responds to requests for information.
• Manages the Director’s and Assistant Director’s calendars, schedules meetings and appointments, and coordinates travel arrangements, expense vouchers, and STMS travel records for Central Office employees.
• Manages office supplies and purchase orders, authorizes payments, approves and reconciles staff purchasing card (P-card) charges, and serves as property records custodian for the Central Office Division.
• Assists the Director and Assistant Director with personnel activities, maintains current staff performance standards and position descriptions, and participates in required departmental training

Conocimientos

Clerical work experience

Microsoft Office experience

Educación

College degree may substitute for experience

Herramientas

Microsoft Office (Word, Excel, Outlook)

Descripción del empleo

State of Florida, Department of Corrections, is seeking an Administrative Assistant III for the Central Office FMBC, located in Tallahassee. The role provides professional administrative support to the Director and Assistant Director, with heavy use of computer work, correspondence, document tracking, and coordination with clerical staff.

The position requires coordinating calendars, meetings, travel, and expense vouchers for Central Office personnel, along with managing supplies, purchasing,