ADMINISTRATIVE ASSISTANT III - Central Office (Tallahassee)

State of Florida; Tallahassee (FL); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Paid vacation

Sick leave

Holidays

Health insurance

Life insurance

Dental, Vision, Disability

Tuition-Free college courses

Retirement plans

Deferred Retirement Option Program

Deferred Compensation

No reemployment limitation with FRS

Job summary

State of Florida, Department of Corrections, is seeking an Administrative Assistant III for the Central Office FMBC, located in Tallahassee. The role provides professional administrative support to the Director and Assistant Director, with heavy use of computer work, correspondence, document tracking, and coordination with clerical staff.

The position requires coordinating calendars, meetings, travel, and expense vouchers for Central Office personnel, along with managing supplies, purchasing,

Qualifications

• 6 years of experience with clerical work, office support or similar (A college degree can substitute on a year to year basis for the required experience)
• At least two (2) years of Microsoft Office (Word, Excel, Outlook) experience

Responsibilities

• Oversees FMBC office operations and provides administrative support requiring knowledge of Facilities Services, Department operations, and task analysis.
• Prepares correspondence, reports, and meeting minutes; maintains suspense files, logs, and filing systems; processes and distributes mail; answers and screens calls; and responds to requests for information.
• Manages the Director’s and Assistant Director’s calendars, schedules meetings and appointments, and coordinates travel arrangements, expense vouchers, and STMS travel records for Central Office employees.
• Manages office supplies and purchase orders, authorizes payments, approves and reconciles staff purchasing card (P-card) charges, and serves as property records custodian for the Central Office Division.
• Assists the Director and Assistant Director with personnel activities, maintains current staff performance standards and position descriptions, and participates in required departmental training

Skills

Clerical work experience

Microsoft Office experience

Education

College degree may substitute for experience

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:887341

Agency: Department of Corrections

This open competitive advertisement is for a Career Service position located at Central Office in the Maintenance Department.

The mission of Facilities Management and Building Construction at the Florida Department of Corrections is to provide a safe, secure, and efficient environment for staff, inmates, and visitors. This is achieved through the effective management, maintenance, and construction of correctional facilities, ensuring they meet all regulatory standards and support the department's overall mission of public safety and rehabilitation.

This position is not a telework position and is required to report to the FDC office in the area it serves.

JOB DUTIES:

The Administrative Assistant III is a professional support position with a wide variety of responsibilities. The position performs administrative support duties for the Director and Assistant Director of Facilities Management and Building Construction (FMBC). The work includes extensive work on the computer, preparing correspondence, tracking documents, and coordinating with other secretarial and clerical staff within the Office. This work involves dealing with the public and working with other professional staff. Duties may include but will not be limited to the following:

• Oversees FMBC office operations and provides administrative support requiring knowledge of Facilities Services, Department operations, and task analysis. Independently resolves routine issues and performs clerical and office management duties.
• Prepares correspondence, reports, and meeting minutes; maintains suspense files, logs, and filing systems; processes and distributes mail; answers and screens calls; and responds to requests for information.
• Manages the Director’s and Assistant Director’s calendars, schedules meetings and appointments, and coordinates travel arrangements, expense vouchers, and STMS travel records for Central Office employees.
• Manages office supplies and purchase orders, authorizes payments, approves and reconciles staff purchasing card (P-card) charges, and serves as property records custodian for the Central Office Division.
• Assists the Director and Assistant Director with personnel activities, maintains current staff performance standards and position descriptions, and participates in required departmental training

BENEFITS:

• Paid vacation, sick leave, and holidays.
• Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
• Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.
• Tuition-Free college courses.
• Retirement Plans with the Florida Retirement System:
• Deferred Retirement Option Program (Drop)
• Deferred Compensation
• Recently Retired? Beginning July 1, 2024, there is no longer a reemployment limitation; beginning with the 7th calendar month from the member's distribution date, there are no restrictions on working for an FRS employer. You will not be required to repay any prior distributions, and you may continue receiving distributions from the Investment Plan or Pension Plan without interruption.

REQUIREMENTS:

• 6 years of experience with clerical work, office support or similar (A college degree can substitute on a year to year basis for the required experience)
• At least two (2) years of Microsoft Office (Word, Excel, Outlook) experience

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.

ADDITIONAL INFORMATION:

BACKGROUND SCREENING REQUIREMENT

The Florida Department of Corrections requires all job applicants and volunteers to pass a Level 2 background check as per Chapter 435, Florida Statutes. This check must be completed before they can start working or volunteering.

EMPLOYMENT ELIGIBILITY

The Florida Department of Corrections (FDC) only hires U.S. citizens and those authorized to work in the U.S. FDC uses E-Verify to confirm an employee’s eligibility to work after completing the I-9 form.

For online application issues, call the People First Service Center at 1-877-562-7287. Applications will be accepted until 11:59 PM EST on the closing date.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location:

TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32307 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32317

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.