Facilities Admin & Scheduling Specialist

CGL Companies, LLC; Georgia; On-site; USD 36,000 - 48,000; Full time

Job summary

CGL Companies, LLC is seeking an Administrative Assistant (Facility) in Midland, GA to support the Facility Manager and maintenance staff. You will handle scheduling, data entry, invoicing, and serve as the first point of contact for customers and vendors.

The role requires strong Microsoft Office skills, CMMS experience, and excellent communication. Candidates should be detail-oriented, able to multi-task, and work well in a team environment.

Qualifications

• Requires a high school diploma or GED; associate degree preferred.
• Proficient in Microsoft Office; strong data entry and scheduling skills.
• Experience with CMMS and vendor invoicing is a plus.
• Strong communication, time management and teamwork abilities.

Responsibilities

• Responds to incoming telephone calls and customer/vendor requests; communicates messages to the maintenance team as necessary.
• Operates Microsoft Office and CMMS for word processing, spreadsheets, and data entry.
• Handles office equipment and general clerical tasks (printing, scanning, ordering supplies).
• Supports Facility Manager with onboarding, training, and safety/compliance activities.
• Processes vendor invoices and closes work orders in CMMS; maintains files and scheduling logistics.
• Assists with meeting planning and materials; maintains professional communications with staff and external contacts.

Skills

Microsoft Office

Communication

Data Entry

Time Management

Teamwork

Customer Service

Education

High School Diploma or GED

Associate’s Degree preferred

Tools

CMMS

Ultpro

MiHR

Outlook

Job description

CGL Companies, LLC is seeking an Administrative Assistant (Facility) in Midland, GA to support the Facility Manager and maintenance staff. You will handle scheduling, data entry, invoicing, and serve as the first point of contact for customers and vendors.

The role requires strong Microsoft Office skills, CMMS experience, and excellent communication. Candidates should be detail-oriented, able to multi-task, and work well in a team environment.