Facilities Coordinator

LHH; Destin (FL); On-site; USD 35,000 - 52,000; Full time

Job summary

LHH in Destin, FL is seeking a detail‑oriented administrative professional to support maintenance and production operations. You will compile, track, and report data; generate work orders and schedules; and assist with purchasing, invoicing, and timekeeping.

The role requires 3+ years in production control or admin support, strong MS Office skills, and experience with CMMS systems such as DMLSS-FM/LogiCole. Excellent organization and communication are essential.

Qualifications

• Minimum 3 years of experience in production control, maintenance coordination, or administrative support.
• Experience supporting facilities maintenance operations, preferably within healthcare or hospitality.
• At least 2 years of office administration experience.
• Strong proficiency with Microsoft Office applications.
• Experience using CMMS (Computerized Maintenance Management Systems), preferably DMLSS-FM/LogiCole.
• Strong organizational, scheduling, reporting, and data management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong customer service, communication, and administrative support skills.

Responsibilities

• Compile, record, and maintain facility maintenance and production data.
• Generate and distribute work orders, preventive maintenance schedules, and work tickets.
• Track, coordinate, and schedule corrective and preventive maintenance activities.
• Prepare reports and maintain documentation related to maintenance operations and production activities.
• Process employee timecards, payroll-related data, and administrative records.
• Manage work order lifecycles including receiving, prioritizing, assigning, tracking, and closing work requests.
• Perform administrative quality control reviews and maintain completed work order files.
• Assist with purchasing, inventory management, invoicing, purchase orders, and task orders.
• Support management with reporting, contract deliverables tracking, meeting coordination, and general administrative functions.
• Maintain data accuracy and integrity within DMLSS-FM/LogiCole systems.

Skills

Microsoft Office

Organizational skills

Scheduling

Reporting

Data management

Tools

CMMS (DMLSS-FM/LogiCole)

Job description

Benefits:

Medical, Dental, Vision, 401k match options, PTO/Sick time options

Responsibilities:

• Compile, record, and maintain facility maintenance and production data.
• Generate and distribute work orders, preventive maintenance schedules, and work tickets.
• Track, coordinate, and schedule corrective and preventive maintenance activities.
• Prepare reports and maintain documentation related to maintenance operations and production activities.
• Process employee timecards, payroll-related data, and administrative records.
• Manage work order lifecycles including receiving, prioritizing, assigning, tracking, and closing work requests.
• Perform administrative quality control reviews and maintain completed work order files.
• Assist with purchasing, inventory management, invoicing, billing, purchase orders, and task orders.
• Support management with reporting, contract deliverables tracking, meeting coordination, and general administrative functions.
• Maintain data accuracy and integrity within DMLSS-FM/LogiCole systems.

Qualifications:

• Minimum 3 years of experience performing similar production control, maintenance coordination, or administrative support duties.
• Experience supporting facilities maintenance operations, preferably within healthcare or hospitality
• At least 2 years of office administration experience.
• Strong proficiency with Microsoft Office applications.
• Experience using CMMS (Computerized Maintenance Management Systems), preferably DMLSS-FM/LogiCole.
• Strong organizational, scheduling, reporting, and data management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong customer service, communication, and administrative support skills.