Facilities Admin & Purchase-Order Specialist

Gadsden Independent School District (NM); Anthony, NM (NM); On-site; USD 32,000 - 45,000; Full time

Job summary

Gadsden Independent School District, located in Anthony, NM, seeks a receptionist/secretary to support the Director for Physical Plant. The role involves clerical duties, preparing correspondence, and maintaining essential budgets and records for the department.

The successful candidate will manage purchase orders, process invoices, and use Visions and School Dude Maintenance software to support facilities operations and maintenance workflows.

Qualifications

• High school diploma or GED required; English proficiency in reading and speaking.
• Experience in secretarial/clerical work and word processing.
• Strong communication and public relations skills.

Responsibilities

• Assist the Director for Physical Plant with clerical and secretarial duties.
• Prepare correspondence, memos, and reports; maintain budgets and files.
• Create and maintain databases related to professional development, budgets, and initiatives.
• Coordinate purchase orders, invoices, and approvals with Finance and Visions system.
• Enter and track work orders using School Dude Maintenance software.
• Coordinate training programs and communication flow within the Physical Plant department.
• Ensure OSHA and environmental compliance documentation is accurate.

Skills

Secretarial/clerical skills

Word processing

Communications

Public relations

English proficiency

Education

High school diploma or GED

Tools

Visions

School Dude Maintenance

Purchase Orders system

Job description

Gadsden Independent School District, located in Anthony, NM, seeks a receptionist/secretary to support the Director for Physical Plant. The role involves clerical duties, preparing correspondence, and maintaining essential budgets and records for the department.

The successful candidate will manage purchase orders, process invoices, and use Visions and School Dude Maintenance software to support facilities operations and maintenance workflows.