Accounts Payable Admin for School Operations (Onsite)

Connections Academy; Santa Fe (NM); On-site; USD 35,000 - 52,000; Full time

Job summary

New Mexico Connections Academy is seeking a highly organized Administrative Assistant to support the Business Services Department. This in-person role manages accounts payable/receivable, audits staff travel expenses, and maintains accurate financial records while delivering exceptional customer service in a fast-paced setting.

The ideal candidate has experience in Business Services, strong finance fundamentals, and proficiency with Microsoft Office, especially Excel.

Qualifications

• Experience in Business Services and financial administration is required.
• Experience with accounts payable and accounts receivable.
• Strong understanding of financial processes, recordkeeping, and reconciliation.
• Excellent organizational skills with attention to detail.
• Strong written and verbal communication skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Proficiency with Microsoft Office Suite, especially Excel, and ability to learn financial software systems.
• High school diploma or equivalent required; associate's degree preferred in Business, Accounting, Finance, or a related field.

Responsibilities

• Process accounts payable, including reviewing invoices, obtaining approvals, and ensuring timely payments.
• Process accounts receivable, including invoicing, receipt of payments, deposits, and account reconciliation.
• Audit and review staff travel expense reports to ensure compliance with school policies and reimbursement procedures.
• Maintain accurate financial records and documentation in accordance with school and organizational procedures.
• Assist with monthly financial reconciliations and reporting.
• Respond to vendor, staff, and stakeholder inquiries regarding payments, reimbursements, and account status.
• Prepare purchase orders and monitor expenditures as assigned.
• Maintain organized electronic and paper filing systems.
• Ensure confidentiality of financial and employee information.
• Collaborate with school leadership and Business Services staff to support daily operations.
• Perform other duties as assigned.

Skills

Business Services experience

Accounts payable

Accounts receivable

Financial processes

Organizational skills

Written and verbal communication

Prioritization

Excel

Microsoft Office

Education

High school diploma or equivalent

Associate's degree preferred in Business/Accounting/Finance

Tools

Microsoft Office

Excel

Job description

New Mexico Connections Academy is seeking a highly organized Administrative Assistant to support the Business Services Department. This in-person role manages accounts payable/receivable, audits staff travel expenses, and maintains accurate financial records while delivering exceptional customer service in a fast-paced setting.

The ideal candidate has experience in Business Services, strong finance fundamentals, and proficiency with Microsoft Office, especially Excel.