Facilities Admin & Operations Coordinator

JBT Marel; City of Kingston (NY); On-site; USD 68,770,000 - 85,962,000; Full time

Job summary

JBT Marel is seeking an Office Administrator to provide comprehensive administrative and operational support for the facility. The role collaborates with Human Resources, Operations, Safety, and Finance to ensure efficient daily operations and a positive employee and visitor experience.

Key duties include managing mail and records, coordinating meetings, handling invoices, and supporting onboarding and engagement initiatives. Strong MS Office skills and confidentiality are required.

Qualifications

• High school diploma or equivalent required.
• Associate degree preferred.
• Three+ years of administrative/office management experience.
• Experience supporting multiple departments in a manufacturing or industrial environment preferred.

Responsibilities

• Manage daily office operations including mail, records management, filing, document processing, and general administrative support.
• Provide administrative support to site leadership and department managers.
• Coordinate meetings, calendars, visitor activities, and office communications.
• Maintain organized electronic and physical records in accordance with company requirements.
• Process invoices and route approvals in accordance with company procedures.
• Maintain vendor records and coordinate services with external providers.
• Order and maintain office, breakroom, and facility supplies.
• Assist with purchasing activities, deliveries, and inventory management.
• Support onboarding activities and employee engagement initiatives.
• Coordinate safety meetings, PPE inventory, and safety documentation.

Skills

Organizational skills

Written and verbal communication

Attention to detail

Confidentiality

Customer service

MS Office Suite

Team coordination

Education

High school diploma or equivalent

Associate degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

JBT Marel is seeking an Office Administrator to provide comprehensive administrative and operational support for the facility. The role collaborates with Human Resources, Operations, Safety, and Finance to ensure efficient daily operations and a positive employee and visitor experience.

Key duties include managing mail and records, coordinating meetings, handling invoices, and supporting onboarding and engagement initiatives. Strong MS Office skills and confidentiality are required.