Facilities & Admin Coordinator: Payroll & Maintenance

PartsBadger; Cedarburg (WI); On-site; USD 42,000 - 64,000; Full time

Job summary

PartsBadger is hiring for a Finance & Administrative Support role in Cedarburg, WI. The position combines payroll administration, vendor coordination, ISO/compliance support, and hands-on facilities maintenance.

You will support Finance Administration, Human Resources, Legal Administration, and Building & Maintenance under the VP of Finance. The ideal candidate is organized, dependable, mechanically inclined, and comfortable handling confidential information.

Qualifications

• 2+ years of experience in office administration, facilities coordination, maintenance support, or a related field.
• Strong organizational skills and attention to detail.
• Strong computer skills with Microsoft Office and Google Workspace.
• Ability to manage multiple priorities and work independently.
• Strong communication and customer service skills.
• Mechanical aptitude and comfort with basic maintenance tasks.
• Ability to maintain confidentiality.
• Valid driver's license and ability to travel between facilities.

Responsibilities

• Answer customer inquiries related to invoices, statements, and account questions.
• Review, process, and send customer invoices.
• Perform accounts payable responsibilities including invoice reconciliation and vendor communication.
• Assist with customer paperwork requests, including NDAs and other compliance documents.
• Maintain and organize company records and documentation.
• Support finance-related projects and administrative initiatives.
• Provide exceptional internal and external customer service.
• Maintain confidentiality when handling employee, payroll, and financial information.
• Process bi-weekly payroll and maintain payroll records.
• Review timecards and assist with payroll inquiries.
• Maintain payroll documentation and support compliance requirements.
• Coordinate payroll-related administrative tasks with management and employees.
• Assist with onboarding and personnel record maintenance.

Skills

Office administration

Facilities coordination

Maintenance support

Accounting support

Google Workspace

Microsoft Office

Communication skills

Confidentiality

Travel flexibility

Tools

Microsoft Office

Google Workspace

Job description

PartsBadger is hiring for a Finance & Administrative Support role in Cedarburg, WI. The position combines payroll administration, vendor coordination, ISO/compliance support, and hands-on facilities maintenance.

You will support Finance Administration, Human Resources, Legal Administration, and Building & Maintenance under the VP of Finance. The ideal candidate is organized, dependable, mechanically inclined, and comfortable handling confidential information.