Accounting & Admin Assistant - Growth & Benefits

City-Wide-Facility-Solutions; Milwaukee (WI); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental &amp

Retirement Plan (401k) with company?

15 Days PTO (Paid Time Off)

9 Company Paid Holidays

Exceptional Work/Life Balance

Training & Development

Opportunities for Advancement

Job summary

City Wide Facility Solutions in Milwaukee is seeking an Accounting & Administrative professional to manage day-to-day financial and administrative operations, including accounts payable and receivable, invoicing, and payments. The role requires accuracy, strong communication, and the ability to juggle multiple priorities while supporting a fast-paced team.

Based near downtown Milwaukee, this full-time, in-office position offers competitive compensation and comprehensive benefits, with

Qualifications

• Associate degree in Accounting, Business Administration, or related field preferred.
• Two or more years of accounting or bookkeeping experience preferred.
• Strong attention to detail and organizational skills.
• Proficient in Microsoft Office, especially Excel.
• Experience with accounting software preferred; bonus if Experience with Business Central.
• Excellent communication and customer service skills.
• Ability to prioritize multiple tasks while maintaining accuracy.

Responsibilities

• Process accounts payable and accounts receivable transactions.
• Prepare and process customer invoices and contract billing.
• Apply customer payments and maintain accurate customer account records.
• Process daily bank deposits & ACH deposits.
• Prepare ACH transactions for approval.
• Process company credit card transactions and expense documentation.
• Prepare annual 1099 information for review.
• Review customer compliance documentation.
• Assist with collections and account follow-up.
• Maintain organized accounting files and supporting documentation.
• Assist with month-end accounting tasks as assigned.
• Be aware of any potential risks and propose ideas to management.
• Answer and direct incoming phone calls.
• Process and distribute incoming and outgoing mail.
• Maintain office in a professional appearance.
• Maintain office supply inventory and place orders as needed.
• Prepare and distribute customer price increase notifications.
• Provide administrative support for special projects and department initiatives.
• Assist with document preparation, filing, and record maintenance.
• Support leadership with general administrative needs.
• Perform other duties as assigned to support the needs of the organization.
• Review Independent Contractor compliance documentation to activate vendor.
• Assist with Process Development & Implementation as directed.
• Cross Train with Independent Contractor Recruiter.

Skills

Attention to detail

Organizational skills

Communication skills

Customer service

Task prioritization

Education

Associate degree in Accounting, Business Administration, or related field

Tools

Microsoft Office

Excel

Accounting software

Business Central

Job description

City Wide Facility Solutions in Milwaukee is seeking an Accounting & Administrative professional to manage day-to-day financial and administrative operations, including accounts payable and receivable, invoicing, and payments. The role requires accuracy, strong communication, and the ability to juggle multiple priorities while supporting a fast-paced team.

Based near downtown Milwaukee, this full-time, in-office position offers competitive compensation and comprehensive benefits, with