Payroll & Facilities Coordinator

PartsBadger, LLC.; Cedarburg (WI); Hybrid; USD 42,000 - 64,000; Full time

Job summary

PartsBadger is seeking an adaptable Administrative & Finance Assistant to support payroll, invoicing, ISO documentation, and facility maintenance across multiple sites. You will report to the VP of Finance and help with Finance Administration, Human Resources, Legal Administration, and Building & Maintenance.

Based in Cedarburg, WI, this role combines office duties with hands-on tasks: processing payroll, coordinating vendors, maintaining records, and assisting audits to keep our growing company

Qualifications

• 2+ years of experience in office administration, facilities coordination, maintenance support, accounting support, or a related field.
• Strong organizational skills and attention to detail.
• Strong computer skills and proficiency with Microsoft Office and Google Workspace.
• Ability to manage multiple priorities and work independently.
• Strong communication and customer service skills.
• Mechanical aptitude and comfort performing basic maintenance tasks.
• Ability to maintain confidentiality.
• Valid driver's license and acceptable driving record.
• Ability to travel between company facilities as needed.

Responsibilities

• Answer customer inquiries related to invoices, statements, and account questions.
• Review, process, and send customer invoices.
• Complete accounts payable responsibilities including invoice reconciliation, payment processing, and vendor communication.
• Assist with customer paperwork requests, including NDAs and other compliance documentation.
• Maintain and organize company records and documentation.
• Support finance-related projects and administrative initiatives as assigned.
• Provide exceptional internal and external customer service.
• Maintain confidentiality when handling employee, payroll, and financial information.
• Process bi-weekly payroll and maintain payroll records.
• Review employee timecards and assist with payroll-related inquiries.
• Maintain payroll documentation and support compliance requirements.
• Coordinate payroll-related administrative tasks with management and employees.
• Assist with employee onboarding and personnel record maintenance as needed.
• Maintain and organize ISO-related documentation, including filing, updating, and maintaining compliance standards.
• Support audit preparation and documentation requests.
• Ensure records are accurate, organized, and readily accessible.
• Assist with document control and continuous improvement initiatives.
• Perform routine facility inspections and identify maintenance needs.
• Complete basic facility repairs and general building upkeep.
• Perform furniture assembly, minor repairs, and other maintenance tasks.
• Maintain clean, organized, and professional work environments.
• Coordinate lawn care, landscaping, snow removal, and seasonal property maintenance.
• Assist with inventory management of maintenance supplies and facility-related materials.
• Monitor building conditions and proactively identify areas requiring attention.
• Travel between company facilities to perform inspections, maintenance activities, and administrative support.
• Ensure both locations maintain a safe, organized, and professional appearance.
• Coordinate maintenance activities across multiple facilities.
• Serve as the first point of contact for facility-related issues and emergencies, resolving issues directly when possible or coordinating outside support when necessary.

Skills

Office administration

Facilities coordination

Maintenance support

Payroll processing

Vendor coordination

Microsoft Office

Google Workspace

Communication skills

Tools

Microsoft Office

Google Workspace

Job description

PartsBadger is seeking an adaptable Administrative & Finance Assistant to support payroll, invoicing, ISO documentation, and facility maintenance across multiple sites. You will report to the VP of Finance and help with Finance Administration, Human Resources, Legal Administration, and Building & Maintenance.

Based in Cedarburg, WI, this role combines office duties with hands-on tasks: processing payroll, coordinating vendors, maintaining records, and assisting audits to keep our growing company