Facilities Admin Coordinator — Maintenance & Records

Chatham County Public Schools; Garden City (GA); On-site; USD 36,000 - 42,000; Full time

Job summary

Chatham Early College is seeking a School-Based Secretarial/Clerical/Office Support staff member. The role supports the Director of Maintenance and Construction, developing maintenance programs, managing budgets, and handling complex records.

The position involves processing purchases, overseeing the work order system, and coordinating with contractors and vendors. Monday–Friday, 7:30am–4:00pm, at 401 South 6th Avenue, Siler City, NC 27344.

Qualifications

• High School Diploma or equivalent.
• Experience in an office environment with responsibility for a large variety of complex duties.
• Experience in working with contractors, vendors, and suppliers a plus.

Responsibilities

• Identify sources of information, prepares comprehensive reports.
• Develops and prepares documents in support of capital outlay and improvement program.
• Manages and performs record maintenance for the department.
• Performs purchasing duties and oversees budgets.
• Manages and operates the department's work order system and energy management system.
• Monitors inquiries and assigns to others, or brings to Director's attention.
• Composes responses and relays complex information.
• Develops written work methods to implement rules, policies, and guidelines.
• Ensures accuracy of outgoing correspondence, records and reports.
• Monitors phones and represents the maintenance department to staff and administration.

Skills

Grammar

Office procedures

Regulations knowledge

Relationship management

Communication skills

Problem solving

Planning & organizing

Ability to follow directions

Education

High School Diploma

Job description

Chatham Early College is seeking a School-Based Secretarial/Clerical/Office Support staff member. The role supports the Director of Maintenance and Construction, developing maintenance programs, managing budgets, and handling complex records.

The position involves processing purchases, overseeing the work order system, and coordinating with contractors and vendors. Monday–Friday, 7:30am–4:00pm, at 401 South 6th Avenue, Siler City, NC 27344.