Facilities & Admin Coordinator

Harboroaks; Philadelphia (Philadelphia County); On-site; USD 40,000 - 60,000; Full time

Job summary

Harboroaks is seeking an Administrative Assistant to provide essential support to facility management, ensuring smooth daily operations and effective communication across teams. The role involves handling confidential information, organizing meetings, creating reports, maintaining databases, and supporting credentialing processes as needed.

Strong organizational and communication skills are required. Based in Philadelphia, this is a full-time on-site position with opportunities to contribute

Qualifications

• High school diploma or equivalent required.
• Associate's degree preferred.
• Experience handling confidential materials is advantageous.

Responsibilities

• Support managers and employees through a variety of tasks related to organization and communication.
• Maintain confidential and time sensitive material.
• Communicate effectively via phone and email, delivering high quality work on time.
• Attend meetings and take accurate minutes.
• Create spreadsheets, manage databases and prepare presentations, reports and documents as needed.
• Calendar management and scheduling staff meetings.

Skills

Communication skills

Organization

Meeting minutes

Spreadsheet skills

Database management

Education

High school diploma or equivalent

Associate's degree

Job description

Harboroaks is seeking an Administrative Assistant to provide essential support to facility management, ensuring smooth daily operations and effective communication across teams. The role involves handling confidential information, organizing meetings, creating reports, maintaining databases, and supporting credentialing processes as needed.

Strong organizational and communication skills are required. Based in Philadelphia, this is a full-time on-site position with opportunities to contribute