Facilities Administrative Specialist

Harboroaks; Columbus (OH); On-site; USD 40,000 - 48,000; Full time

Job summary

Harboroaks in Columbus, OH is seeking an administrative support specialist to assist facility management, ensuring smooth daily operations and timely communication.

Responsibilities include coordinating meetings, taking minutes, handling confidential material, creating reports and presentations, and supporting contract management and project tasks; occasional reception coverage and calendar updates are included.

Qualifications

• High school diploma or equivalent is required.
• Associate’s degree is preferred.
• Strong communication and organization skills.

Responsibilities

• Support managers and employees with organization and communication tasks.
• Handle confidential and time-sensitive material with discretion.
• Communicate via phone and email to ensure timely, high-quality work.
• Attend meetings and take accurate minutes.
• Assist in contract management and project support.
• Create spreadsheets, manage databases, and prepare reports and documents.
• May cover the reception desk and manage calendars.

Skills

Communication

Calendar management

Email handling

Meeting coordination

Education

High school diploma or equivalent

Associate’s degree preferred

Tools

Microsoft Office

Database management

Job description

Harboroaks in Columbus, OH is seeking an administrative support specialist to assist facility management, ensuring smooth daily operations and timely communication.

Responsibilities include coordinating meetings, taking minutes, handling confidential material, creating reports and presentations, and supporting contract management and project tasks; occasional reception coverage and calendar updates are included.