Facility Admin & Scheduling Coordinator

Hunt Companies, Inc; Waverly (VA); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Not specified

Job summary

CGL Facility Management, LLC is seeking an Administrative Assistant to provide comprehensive support to the Facility Manager and maintenance staff. The role involves scheduling, data entry, invoicing, and acting as a courteous face for customers, vendors, and visitors.

The position requires strong MS Office skills, CMMS experience, and the ability to manage multiple priorities in a dynamic environment. Onboarding, safety training support, and document management are key responsibilities.

Qualifications

• High School Diploma or GED required.
• Associate's degree preferred.
• 1–3 years administrative assistant experience required.
• 1–3 years accounts payable experience preferred.
• Must communicate effectively both orally and in writing.
• Able to meet deadlines while handling several priorities.
• Must be a team player with strong work ethic.
• Proficient with Microsoft Word, Excel, Outlook and office equipment.
• Notary license preferred.

Responsibilities

• Responds to incoming calls and messages; routes to maintenance team.
• Performs word processing and spreadsheet tasks using MS Office and CMMS.
• Operates office equipment (printers, scanners, fax, copiers).
• Assists Facility Manager with onboarding and credential setup.
• Supports safety training and corporate training programs.
• Assists applicants with facility background checks.
• Orders office supplies and maintains files.
• Manages mail and office housekeeping; web/meetings scheduling.

Skills

Administrative support

Effective communication

Team player

Multitasking

Detail-oriented

Education

High School Diploma or GED

Associate's Degree preferred

Tools

CMMS (Computer Maintenance Management System)

Microsoft Word

Microsoft Excel

Microsoft Outlook

Ultpro

MiHR

Job description

CGL Facility Management, LLC is seeking an Administrative Assistant to provide comprehensive support to the Facility Manager and maintenance staff. The role involves scheduling, data entry, invoicing, and acting as a courteous face for customers, vendors, and visitors.

The position requires strong MS Office skills, CMMS experience, and the ability to manage multiple priorities in a dynamic environment. Onboarding, safety training support, and document management are key responsibilities.