Facilites Coordinator

Aspen Dental; New York (NY); Hybrid; USD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a Facilities Coordinator to ensure optimal functionality and safety across multiple locations. The ideal candidate will excel in managing facility operations, vendor relations, and data analysis while demonstrating exceptional customer service. This role offers a dynamic work environment with opportunities for growth and development. If you possess strong communication skills and a proactive approach to problem-solving, this position is perfect for you. Join a team dedicated to providing top-tier care and support in a collaborative atmosphere.

Benefits

Paid Time Off

Health Insurance

Dental Insurance

Vision Insurance

401(k) Plan with Company Match

Qualifications

• Exceptional customer service skills and strong verbal/written communication.
• Prior experience in multi-unit facilities management and vendor negotiations.

Responsibilities

• Manage day-to-day facility management and maintenance issues.
• Communicate effectively with internal customers and contract vendors.
• Analyze data and maintain work order history and budget tracking.

Skills

Customer Service

Analytical Thinking

Vendor Negotiation

Multi-unit Facilities Management

Problem Solving

Communication Skills

Education

Degree in Higher Education

Job description

Join us as a Facilities Coordinator at Aspen Dental

The person selected for this role will play a significant part in ensuring that Aspen Dental continues to provide access to care in facilities that demonstrate best-in-class safety, cleanliness, and functionality. This position will be responsible for:

1. Managing day-to-day facility management and maintenance issues across multiple locations in a large geographic territory.
2. Dealing tactfully and directly with facilities vendors to ensure required actions are completed.
3. Managing expectations and performance within service level parameters; verifying work and services are completed.
4. Communicating effectively with internal customers and contract vendors.
5. Analyzing data and maintaining work order history and budget tracking.
6. Searching for vendors and managing subcontractor agreements.
7. Shipping items and tracking for the Facilities Department.
8. Coordinating the Nitrous Mixer Preventative Maintenance program.
9. Managing billing for Facilities tickets, including vendor communication and coordination with ADMI billing for correct GL and location codes.

The ideal candidate will possess exceptional customer service skills, a sense of urgency, and strong verbal and written communication abilities to meet diverse customer and vendor needs. Prior experience in multi-unit facilities management, vendor negotiations, analytical thinking, and real-time problem-solving is highly valued. The role may require occasional travel and a flexible schedule. A degree in higher education is preferred, but a willingness to develop new skills and take on more responsibility is essential. If you're ready for this challenge, contact us today!

Work Environment:

• Chicago or Syracuse-based candidates are preferred; exceptional remote candidates will also be considered.

Salary: $24-$25 per hour

We offer a generous benefits package including paid time off, health, dental, vision, and a 401(k) plan with company match.