Fabrication Project Admin & Coordination Specialist

Andy J Egan Co.; Grand Rapids (MI); On-site; USD 42,000 - 54,000; Full time

Job summary

Andy J. Egan Co. is seeking an Administrative Assistant to support the Fabrication Department in Grand Rapids. The role involves bid support, document control, subcontracts, RFIs, billing, and project reporting across long-running fabrication projects.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple tasks in a fast-paced environment. Proficiency with Microsoft Excel and 365 is important, and experience in construction or fabrication is helpful.

Qualifications

• Highly organized and detail-oriented
• Excellent communication and customer service skills
• Experience supporting project administration in construction/manufacturing/fabrication is helpful

Responsibilities

• Initialize estimates and manage documents throughout the bid process
• Maintain department bid schedules and manage opportunities within BuildingConnected
• Assist with job initialization and review contract details for proper setup
• Organize and maintain job folders and document control systems
• Process and track subcontracts, change orders, submittals, and RFIs
• Maintain billing schedules and process billings according to contract requirements
• Run weekly accounting and project reports
• Enter daily timesheets
• Assist with maintaining welder qualifications and continuity records
• Coordinate project documentation, shipments, and administrative tracking
• Monitor project schedules, milestones, and critical deadlines
• Communicate with project managers, fabrication staff, vendors, and customers
• Work closely with the Fabrication Administrator to support fabrication project managers, the Quality Manager, and fabrication foremen

Skills

Organization

Detail-oriented

Communication

Customer service

Project administration

Tools

Microsoft Excel

Microsoft 365

Job description

Andy J. Egan Co. is seeking an Administrative Assistant to support the Fabrication Department in Grand Rapids. The role involves bid support, document control, subcontracts, RFIs, billing, and project reporting across long-running fabrication projects.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple tasks in a fast-paced environment. Proficiency with Microsoft Excel and 365 is important, and experience in construction or fabrication is helpful.