Construction Project Billing & Admin Specialist

Andy J. Egan Co.; Grand Rapids (MI); On-site; USD 50,000 - 68,000; Full time

Benefits offered by this job

Health insurance

PTO & Holidays

401(K) with company match

Job summary

Andy J. Egan Co. in Grand Rapids, MI is seeking a Project Manager Assistant to support construction efforts with primary responsibility for managing all project billings and related administrative tasks.

The role involves coordinating with customers, supervising cost tracking, and maintaining project documents, drawings, and change orders. A strong background in construction administration and proficiency in Excel are required, with office and site exposure in a hands-on team environment.

Qualifications

• Proficient in Microsoft Excel and Microsoft Suite.
• Degree in Construction/Project Management preferred.
• Experience with Sage Timberline, Primavera, BlueBeam, Autodesk Build, or HH2.
• Ability to read blueprints.

Responsibilities

• Handle monthly billings, purchase orders and subcontracts, and manage project costs.
• Correspond with customers to track invoices and waivers, resolve discrepancies, meet deadlines.
• Manage document control: drawings, bulletins, schedule changes, and other job records.
• Process change orders, subcontracts, submittals, and RFIs.
• Prepare and track change requests and bulletin change orders.
• Track projects through the full lifecycle for the Construction department.
• Attend and lead progress meetings, maintain task lists, respond to questions.
• Support the Project Manager and the crew on the jobsite.
• Assist with forecasting, cash flow reporting and cost analysis.
• Use software to track project progress weekly.

Skills

Excel

Microsoft Office

Blueprint reading

Education

Construction/Project Management degree

Tools

Sage Timberline

Primavera

BlueBeam

Autodesk Build

HH2

Job description

Andy J. Egan Co. in Grand Rapids, MI is seeking a Project Manager Assistant to support construction efforts with primary responsibility for managing all project billings and related administrative tasks.

The role involves coordinating with customers, supervising cost tracking, and maintaining project documents, drawings, and change orders. A strong background in construction administration and proficiency in Excel are required, with office and site exposure in a hands-on team environment.