Fabrication Admin & Project Coordination Specialist

Andy J. Egan Co.; Grand Rapids (MI); On-site; USD 42,000 - 54,000; Full time

Job summary

Andy J. Egan Co. in Grand Rapids, MI is seeking an Administrative Assistant to support the Fabrication Department.

This role involves assisting with bids, tracking documents, and coordinating submittals and RFIs to keep fabrication projects on schedule. The successful candidate will work closely with project managers and fabrication staff, balance multiple priorities, and maintain accurate records from bid through completion.

Qualifications

• Highly organized and dependable
• Detail-oriented with ability to manage multiple projects
• Proficient in Microsoft Excel and Microsoft 365 with strong customer service and communication skills

Responsibilities

• Initialize estimates and manage documents throughout the bid process
• Maintain department bid schedules and manage opportunities within BuildingConnected
• Assist with job initialization and review contract details for proper setup
• Organize and maintain job folders and document control systems
• Process and track subcontracts, change orders, submittals, and RFIs
• Maintain billing schedules and process billings according to contract requirements
• Run weekly accounting and project reports
• Enter daily timesheets
• Assist with maintaining welder qualifications and continuity records
• Coordinate project documentation, shipments, and administrative tracking
• Monitor project schedules, milestones, and critical deadlines
• Communicate with project managers, fabrication staff, vendors, and customers
• Work closely with the Fabrication Administrator to support fabrication project managers, the Quality Manager, and fabrication foremen.

Job description

Andy J. Egan Co. in Grand Rapids, MI is seeking an Administrative Assistant to support the Fabrication Department.

This role involves assisting with bids, tracking documents, and coordinating submittals and RFIs to keep fabrication projects on schedule. The successful candidate will work closely with project managers and fabrication staff, balance multiple priorities, and maintain accurate records from bid through completion.