F&B Administrative Specialist: Payroll, Inventory & Events

Golfheritagebay; Naples (FL); On-site; USD 42,000 - 50,000; Full time

Benefits offered by this job

Benefits package

Job summary

Heritage Bay Golf & Country Club in Naples, FL is seeking a Food & Beverage Administrative Assistant to deliver essential administrative support to the F&B department and leadership team, ensuring accurate records, smooth scheduling, and exceptional member service.

You will assist with payroll and timekeeping, process purchase orders, manage inventory, coordinate vendor communications, and help prepare reports, agendas, and correspondence, all within a fast-paced private club environment.

Qualifications

• Associate degree or equivalent work experience preferred.
• Minimum 2 years of administrative experience.
• Hospitality, restaurant, country club, or F&B experience preferred.
• Experience with payroll, scheduling, and inventory systems preferred.

Responsibilities

• Provide administrative support to the Director of Food & Beverage and F&B management.
• Prepare reports, agendas, and correspondence for departmental needs.
• Coordinate calendars, meetings, and scheduling; maintain records.
• Assist with payroll processing and employee timecards.
• Process purchase orders, vendor invoices, and related docs.
• Maintain vendor data, inventory records, and compliance.

Skills

Office suite

Excel

Word

Outlook

PowerPoint

POS systems

Scheduling systems

Communication skills

Attention to detail

Time management

Education

Associate degree or equivalent

Tools

Payroll systems

Inventory systems

Scheduling software

Job description

Heritage Bay Golf & Country Club in Naples, FL is seeking a Food & Beverage Administrative Assistant to deliver essential administrative support to the F&B department and leadership team, ensuring accurate records, smooth scheduling, and exceptional member service.

You will assist with payroll and timekeeping, process purchase orders, manage inventory, coordinate vendor communications, and help prepare reports, agendas, and correspondence, all within a fast-paced private club environment.