Extra Help Accounting Assistant

Illinois State University; Normal (IL); On-site; USD 20,664 - 24,108; Part time

Benefits offered by this job

Option to participate in the 403(b) Plan

Time away from work for eligible employees

Job summary

Illinois State University is seeking an Extra Help Accounting Assistant to support the Maintenance and Operations Team. Responsibilities include data entry, processing invoices, creating work orders, and assisting with related tasks.

Applicants must have a high school diploma or equivalent and data entry experience with attention to detail. The position offers a pay rate of $15.00 to $17.50 per hour.

Qualifications

• High school diploma or equivalent.
• Data entry experience with high degree of accuracy.
• Attention to detail and filing experience.
• Basic knowledge of MS Excel and MS Outlook.

Responsibilities

• Provide support to the Maintenance and Operations Team.
• Process and pay invoices and create work orders.
• Assist with data entry for work orders and vendor follow-up.

Skills

Data entry experience with high degree of accuracy

Attention to detail

Filing experience

Basic knowledge of MS Excel

Working knowledge of MS Outlook

Education

High school diploma or equivalent

Job description

Title: Extra Help Accounting Assistant

Division Name: Finance and Planning

Department: Building Maintenance

Job Summary

Provide support to the Maintenance and Operations Team including data entry for invoices and billable hours for work orders; processing and paying invoices; creating work orders and projects; filing; vendor follow up; sorting and processing mail and assisting with other related tasks as needed.

Additional Information

Benefits include time away from work for eligible employees and the option to participate in the University’s 403(b) Plan.

Salary Rate / Pay Rate

$15.00 - $17.50 per hour

Required Qualifications

1. High school diploma or equivalent
2. Data entry experience with high degree of accuracy
3. Attention to detail
4. Filing experience
5. Basic knowledge of MS Excel
6. Working knowledge of MS Outlook

Preferred Qualifications

1. Accounts payable or invoice processing experience
2. TMA and/or Colleague experience

Work Hours

Between 8:00 a.m. – 4:30 p.m., not to exceed 28 per week; specific schedule to be determined.

Functional Expectations

1. Remain at workstation for extended periods.
2. Effectively communicate on a daily basis.

Proposed Starting Date

July 2026

Required Applicant Documents

• Resume

Optional Applicant Documents

• Certification of Retirement Annuity

Special Instructions for Applicants

This position does not qualify for student employment.

Sponsorship: Applicants for this position must be currently legally authorized to work for Illinois State University in the United States. Illinois State University will not sponsor or take over the sponsorship of an employment visa for this opportunity. Illinois State University is not a qualifying employer for the STEM OPT benefit: only the 12-month OPT may be used to work at Illinois State University.

Extra Help employees may only work up to 28 hours per week for all University employment. Employees are only paid for hours worked and do not qualify for most benefits including health insurance and retirement, with Illinois State University. However, Extra Help employees are eligible to participate in the University’s supplemental retirement savings plans (403b). Applicable retirement information is provided at the time of hire. There is no guarantee that working as Extra Help will lead to or secure permanent employment. In addition, extra help employees may only work up to 900 hours total during their employment.

Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part‑time you must list the number of work hours) and duties for all positions held. Applicable part‑time work experience will be considered toward qualifying for this position; however, it will be converted to a full‑time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.

Contact Information for Applicants

Colette Homan
Human Resources
309-438-8848
[e-mail]

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at [phone]. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at [phone].