External Events Coordinator - Hybrid

UMBC: Recent Jobs; Baltimore (MD); Hybrid; USD 54,000 - 61,000; Full time

Benefits offered by this job

22 Days of Annual Leave

15 Days of Sick Leave

15 Holidays

3 Personal Days

Tuition Remission

Life and disability insurance

Retirement plans

Professional development opportunities

Wellness opportunities

Job summary

UMBC is hiring an External Event Coordinator in Event & Conference Services to join our campus event planning team. You will help coordinate contracts, facility rentals, and campus services for external users and summer conference guests, and act as primary contact through planning, stay, and billing.

We offer a hybrid telework schedule where applicable, a salary range of $54,000–$61,000, generous leave, tuition remission, and a comprehensive benefits package.

Qualifications

• Bachelor's degree preferred in event management, hospitality, marketing, business management or related field.
• One year of experience in event management or hospitality.
• Strong communication, organization and customer service skills.
• Ability to interact with diverse populations and partners.
• Comfort with a fast-paced work environment and team collaboration.

Responsibilities

• Coordinate, initiate, and manage contracts and facility rentals.
• Arrange campus services (dining/catering, security, housekeeping) for rentals.
• Maintain documentation: service requests, quotes, invoices; review pricing and procurement.
• Serve as primary contact for facility rental users through planning, stay, and billing.
• Manage client and campus partner software: 25Live, Basecamp, Social Tables, Google Suite, Box.
• Provide on-campus event support and be on-call during summer conference season.
• Collaborate with Conference Operations Coordinator and summer group leaders on rosters and overnight numbers.

Skills

Communication skills

Organizational skills

Customer service

Team player

Adaptability

Education

Bachelor's degree in event management, hospitality, marketing, business management

Tools

25Live

Basecamp

Box

Google Suite

Social Tables

Job description

UMBC is hiring an External Event Coordinator in Event & Conference Services to join our campus event planning team. You will help coordinate contracts, facility rentals, and campus services for external users and summer conference guests, and act as primary contact through planning, stay, and billing.

We offer a hybrid telework schedule where applicable, a salary range of $54,000–$61,000, generous leave, tuition remission, and a comprehensive benefits package.