Export Documentation & Logistics Coordinator

Hawkeye-Gold-LLC; Ankeny (IA); On-site; USD 42,000 - 60,000; Full time

Job summary

Hawkeye Gold LLC is seeking a detail-oriented export documentation specialist to prepare required invoices and export documents for container shipments. You will work directly with customers to obtain approvals of drafts and resolve questions, ensuring accurate paperwork and timely processing.

Responsibilities include coordinating with steamship lines, creating shipping plans, processing supplier invoices, and maintaining compliant records.

Qualifications

• Associates/Bachelor’s degree desired; agriculture and/or business background preferred.
• Agricultural and/or container experience is a plus.
• High level of detail, multi-tasking, and problem solving.
• Strong customer service commitment and good communication/negotiation skills.
• Ability to analyze and interpret technical procedures.

Responsibilities

• Prepare invoices and export documentation for each booking and send via email/FedEx to customer.
• Communicate with customers to obtain approval of draft documents and answer questions.
• Coordinate with steamship lines to resolve issues with OBLs, bookings, SI and invoices.
• Create shipping plans and contract applications with traders and team.
• Process supplier invoices for inventory or direct shipment to a customer.
• Process A/P payments via ACH/Wire/Check.
• Keep accurate files in shared drives and email boxes.
• Ensure internal and external compliance requirements are followed.
• Provide ideas for continuous process improvement.
• Support a culture of safety and teamwork.

Skills

Attention to detail

Organizational skills

Communication skills

Negotiation skills

Customer service

Education

Associates or Bachelor's degree

Tools

Microsoft Office

Job description

Hawkeye Gold LLC is seeking a detail-oriented export documentation specialist to prepare required invoices and export documents for container shipments. You will work directly with customers to obtain approvals of drafts and resolve questions, ensuring accurate paperwork and timely processing.

Responsibilities include coordinating with steamship lines, creating shipping plans, processing supplier invoices, and maintaining compliant records.