Experiential Events Coordinator

Blackberry Farm, LLC.; Walland (TN); On-site; USD 42,000 - 64,000; Full time

Job summary

Blackberry Farm, LLC. in Walland, Tennessee, is seeking an Event Coordinator to oversee internal events and private groups, ensuring flawless execution and guest satisfaction.

The role demands strong organization, attention to detail, and a hospitality mindset to collaborate with multiple departments. The ideal candidate will manage logistics from planning to billing, coordinate travel, and produce final invoices while maintaining high standards for service quality during weekends, holidays, and

Qualifications

• College degree or equivalent experience in event coordination preferred
• Hospitality industry experience is required

Responsibilities

• Manages internal events and/or groups, typically small to medium in size
• Supports Event Managers for larger programs
• Works weekends, holidays, and nights throughout the year as necessary to assist with onsite programs
• Manages all program logistics through the planning process, execution, and billing. This includes room blocks, activities, meals, meetings, special needs, tracking meeting/dining room reservations, billing and post-event reporting
• Acts as a primary contact for guest personalities, vendors, group planners, and internal department heads, both in planning and on-site
• Arranges travel, logistics, and any other necessary details for internal event personalities
• Creates resumes, rooming lists, transportation manifests, and activity lists
• Communicates program requirements and logistics to all operational staff
• Creates and sends final invoices for group billing, and provides backups for disputed items
• Executes internal events within the guidelines of the budget
• Works with Marketing and Reservations teams to drive bookings for internal events
• Crafts experiences for groups that will create a memorable program and work towards revenue goals
• Creates and maintains various reports for groups and internal events to track profitability, expenses, and revenue

Skills

Detail-oriented

Highly organized

Hospitality mindset

Guest services

Education

College degree or equivalent in event coordination

Hospitality industry experience

Tools

Microsoft Windows

Word

Excel

PowerPoint

Outlook

Opera

Active Networks

OpenTable

Job description

Blackberry Farm, LLC. in Walland, Tennessee, is seeking an Event Coordinator to oversee internal events and private groups, ensuring flawless execution and guest satisfaction.

The role demands strong organization, attention to detail, and a hospitality mindset to collaborate with multiple departments. The ideal candidate will manage logistics from planning to billing, coordinate travel, and produce final invoices while maintaining high standards for service quality during weekends, holidays, and