Event Coordinator - Blackberry Farm

Blackberry Farm, LLC.; Tennessee; Sur place; USD 42 000 - 64 000; Plein temps

Résumé du poste

Blackberry Farm, LLC. is seeking an Event Coordinator to ensures that small to medium internal events and group functions are executed flawlessly, prioritizing guest satisfaction.

The role requires a detail-oriented, hospitality-minded individual capable of handling logistics, budgets, and on-site coordination. The position supports Event Managers for larger programs and involves weekend and holiday work as needed, along with creating reports and coordinating with various teams to drive

Qualifications

• College degree or equivalent experience in event coordination preferred.
• Hospitality industry experience required.
• Proficient with Opera, Active Networks and Open Table.
• Strong verbal and written communication skills.
• Knowledge of basic accounting principles for reporting and budgets.

Responsabilités

• Manages internal events and/or groups, typically small to medium in size.
• Supports Event Managers for larger programs.
• Works weekends, holidays, and nights as necessary to assist with onsite programs.
• Manages logistics from planning to billing, including room blocks, meals, and reservations.
• Creates resumes, rooming lists, transportation manifests, and activity lists.
• Communicates requirements to operations staff and coordinates with vendors.

Connaissances

Verbal & written communication

Formation

College degree or equivalent event coordination experience

Hospitality industry experience

Outils

Opera

Active Networks

Open Table

Microsoft Office (Word/Excel/PowerPoint/Outlook)

Description du poste

Event Coordinator - Blackberry Farm# Career Opportunities## Event Coordinator - Blackberry FarmApply: Walland, TN: Full time: Posted 2 Days Ago: JR100637**It's fun to work in a company where people truly BELIEVE in what they're doing!** We're committed to bringing passion and customer focus to the business.1471 W. Millers Cove RdWalland, TN 37886The Event Coordinator is responsible for ensuring small to medium internal events and group functions - such as concerts, holidays, corporate retreats, family gatherings, and other private group gatherings - are executed in a flawless manner always keeping the guest’s satisfaction the number one priority. The ideal candidate is detail-oriented and highly organized, has a hospitality mindset, and possesses the skills to perform the essential job responsibilities below. Internal Events: Events that Blackberry puts on that leisure guests book into– ex. Food & Wine events, Enrichments events, Holidays, Concerts. Groups: Guests gathering at Blackberry for a contracted private event - ex. corporate retreat, family reunion, wedding, leisure group. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. • Manages internal events and/or groups, typically small to medium in size • Supports Event Managers for larger programs • Works weekends, holidays, and nights throughout the year as necessary to assist with onsite programs • Manages all program logistics through the planning process, execution, and billing. This includes room blocks, activities, meals, meetings, special needs, tracking meeting/dining room reservations, billing and post-event reporting • Acts as a primary contact for guest personalities, vendors, group planners, and internal department heads, both in planning and on-site • Arranges travel, logistics, and any other necessary details for internal event personalities • Creates resumes, rooming lists, transportation manifests, and activity lists • Communicates program requirements and logistics to all operational staff • Creates and sends final invoices for group billing, and provides backups for disputed items • Executes internal events within the guidelines of the budget • Works with Marketing and Reservations teams to drive bookings for internal events • Crafts experiences for groups that will create a memorable program and work towards revenue goals • Creates and maintains various reports for groups and internal events to track profitability, expenses, and revenue Must comply with all company policies and procedures. To perform the essential functions of this position regular and consistent attendance is required. Must be able to work well with other Team Members and managers and interact with our guests. EDUCATION and/or EXPERIENCE • College degree or equivalent experience in event coordination preferred • Hospitality industry experience is required COMPUTER SKILLS • Must be proficient in Microsoft Windows, Word, Excel, PowerPoint, Outlook • Experience with Opera, Active Networks, and Open Table preferred LANGUAGE SKILLS Must have excellent verbal & written communication skills Must be able to communicate effectively with guests, managers, and team members MATHEMATICAL SKILLS Knowledge of basic accounting principles required for reporting, statistics, and budgets REASONING ABILITY • Must be able to make sound business decisions in regards to sales and customer requests • Must be able to accomplish tasks in a timely manner and manage multiple projects PHYSICAL DEMANDS • 80% computer and phone work at a desk • 20% on-property management including some physical demands with movement of event décor, furniture, etc. • Must be able to sit for long periods of time, and work extensively on the computer and phone while multi-tasking to complete daily responsibilities • Must be able to safely operate a company vehicle or golf cart WORK ENVIRONMENT • General office • May be asked to work outside in all weather conditions### About UsBlackberry Farm and Blackberry Mountain, Relais & Châteaux properties located in the Great Smoky Mountains, continue the traditions of unparalleled hospitality and luxury that have always been the hallmark of the Blackberry brand. Combining land conservation, modern-day luxuries, and captivating natural setting, the two resorts create vacation experiences unlike any other. Activities abound at Blackberry Farm and Blackberry Mountain offering the opportunity for every guest to create an ideal experience to enjoy the properties and the region, whether they’re seeking the thrill of adventure, the relaxation of a spa immersion, or quality time around the table enjoying celebrated cuisine.A career at Blackberry means being surrounded by a welcoming and supportive team who strive each day toward common goals: legendary hospitality, memorable experiences and generational sustainability.From ensuring our guests have a memorable stay to providing renowned cuisine, Blackberry provides career-defining opportunities, a comprehensive benefits program, and the tools to explore and grow your career. Some of our benefits include travel perks and property benefits, tuition reimbursement, paid time off with additional paid holidays, health insurance and flexible spending accounts, 401k match with profit share and training and education.