Experiential Event Coordinator - Speaker & Onsite Lead

PEI Group; Village of Pelham (NY); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Nationwide medical coverage

401k with 3% employer match

Paid parental leave

Volunteer days

Job summary

PEI Group is seeking an Event Coordinator to join the Event Operations team in New York. The role covers pre-event prep, onsite delivery, and post-event reporting, with speaker logistics across PEI’s US conferences and events throughout the year.

You will support Conference Producers, manage speaker communications, update materials, and assist with event apps and portals, while coordinating with AV teams and vendors to ensure smooth execution.

Qualifications

• 1–2 years of experience in events, hospitality or project management.
• Comfortable supporting a busy events team and managing multiple timelines.

Responsibilities

• Support pre-event preparation, onsite delivery and post-event reporting.
• Serve as primary contact for speakers and manage speaker logistics.
• Coordinate speaker agendas, slides and registrations across events.
• Assist with venue and vendor coordination for NY and national events.
• Compile post-event reports from event platforms and analytics.

Skills

Event coordination

Speaker management

Project management

Microsoft Office

PowerPoint

Attention to detail

Communication

Tools

CrowdComms

ASP

WordPress

Job description

PEI Group is seeking an Event Coordinator to join the Event Operations team in New York. The role covers pre-event prep, onsite delivery, and post-event reporting, with speaker logistics across PEI’s US conferences and events throughout the year.

You will support Conference Producers, manage speaker communications, update materials, and assist with event apps and portals, while coordinating with AV teams and vendors to ensure smooth execution.