Experiential Event Coordinator – NYC Conferences & Speakers

PEI; New York (NY); On-site; USD 48,000 - 68,000; Full time

Benefits offered by this job

24 days annual leave

9 paid holidays

56 hours sick leave

12 weeks paid parental leave

Nationwide medical coverage

Dental & Vision plans

401k with employer match

Volunteer days

Job summary

PEI Group is seeking an Event Coordinator to support the Event Operations team in New York. You will assist with pre-event preparation, onsite delivery and post-event reporting, and support Event Producers with speaker logistics across PEI's US portfolio.

Ideal candidates have 1–2 years in events or hospitality, strong communication, and a detail‑oriented, team‑player mindset. The role requires flexibility for evenings/weekends and offers extensive employee benefits.

Qualifications

• 1–2 years of experience in events, hospitality or project management.
• Strong communication and organizational skills.
• Proactive problem solver with attention to detail.

Responsibilities

• Support speaker management, coordinating deliverables and updates for each event.
• Serve as primary point of contact for speakers, handling emails and agendas.
• Update speaker information on event websites, apps and materials.
• Add speakers to CRM and maintain accuracy of records.
• Prepare speaker slides and manage PowerPoint presentations.
• Coordinate panel prep calls up to six weeks before events.
• Work on multiple projects and meet event timelines.
• Provide onsite logistics support, registrations and speaker coordination.
• Collaborate with AV teams to manage presentations and Q&A.
• Build and manage event apps and portals.
• Assist with venue/vend or sourcing for smaller events.
• Brief design teams on signage and proof digital signage as needed.
• Compile post-event reports from various platforms.
• Manage onsite CPE/CLE processes.
• Maintain supplies and assist with packing for events.

Skills

Event coordination

Project management

Communication

Attention to detail

Tools

CrowdComms

ASP

WordPress

Excel

PowerPoint

Outlook

Job description

PEI Group is seeking an Event Coordinator to support the Event Operations team in New York. You will assist with pre-event preparation, onsite delivery and post-event reporting, and support Event Producers with speaker logistics across PEI's US portfolio.

Ideal candidates have 1–2 years in events or hospitality, strong communication, and a detail‑oriented, team‑player mindset. The role requires flexibility for evenings/weekends and offers extensive employee benefits.