Event Coordinator

PEI Group; Village of Pelham (NY); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Nationwide medical coverage

401k with 3% employer match

Paid parental leave

Volunteer days

Job summary

PEI Group is seeking an Event Coordinator to join the Event Operations team in New York. The role covers pre-event prep, onsite delivery, and post-event reporting, with speaker logistics across PEI’s US conferences and events throughout the year.

You will support Conference Producers, manage speaker communications, update materials, and assist with event apps and portals, while coordinating with AV teams and vendors to ensure smooth execution.

Qualifications

• 1–2 years of experience in events, hospitality or project management.
• Comfortable supporting a busy events team and managing multiple timelines.

Responsibilities

• Support pre-event preparation, onsite delivery and post-event reporting.
• Serve as primary contact for speakers and manage speaker logistics.
• Coordinate speaker agendas, slides and registrations across events.
• Assist with venue and vendor coordination for NY and national events.
• Compile post-event reports from event platforms and analytics.

Skills

Event coordination

Speaker management

Project management

Microsoft Office

PowerPoint

Attention to detail

Communication

Tools

CrowdComms

ASP

WordPress

Job description

About The Role

PEI Group has an exciting opportunity for an Event Coordinator to join the Event Operations team based in New York, reporting into the Senior Event Manager - US. The successful candidate will be tasked with supporting the Event Operations team in all aspects of event execution including pre‑event preparation, onsite delivery and post‑event reporting as well as supporting Event Producers with speaker logistics for PEI’s US portfolio of conferences and events throughout the year.

Responsibilities:

Speaker Management

• Work closely with Conference Producersto managespeaker deliverables related to each event portfolio
• Serve as the speakers' primary point of contact, maintaining regular email correspondence to coordinate details and keep them abreast of all event updates
• Update speaker information and agendas to corresponding event websites, apps and agenda materials
• Add speakers into CRM database for registration as well as compile and maintain accuracy of speaker records
• Prepare speaker holding slides and manage all PowerPoint presentations for each event
• Coordinate panelprepcalls up to six weeks prior to event start date
• Work on projects simultaneously while adhering to event timelines

Event Management

• Provide logistical support to the PEI Group events team to ensure effective and successful planning and delivery of events
• Provide onsite support including setup, registration and speaker coordination (NYC and nationally)
• Work with onsite AV teams to oversee presentations, session Q&A and interactive audience polling
• Build, launch and manage event apps and portals
• Assist with the venue and vendor sourcing and planning of smaller ancillary events
• Assist Event Managers with briefing in signage to the design team and proofing digital signage as needed
• Compile various post event reportsfrom event platforms
• Manage onsite CPE/CLE processes
• Maintain event supplies, ensure storage area is organized and assisting with packing/unpacking for events

About You

Experience & Skills

• 1-2 years of experience in events, hospitality or project management
• Comfortable and confident when supporting members of events team, and sharing ideas and experiences
• Consistent follow-up and follow-through, with the ability to navigate competing schedules and manage multiple projects in a fast-paced environment
• A positive, problem-solving attitude
• Interest in experiential activations, production, event planning, and/or hospitality
• Thrives in a team environment
• Communicate clearly and effectively and an exceptional eye for detail
• Proficient in Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook
• Experience building event apps and websites using platforms such as CrowdComms, ASP, and WordPress (preferred but not essential)
• Flexibility to work evenings or weekends when required for events

About Us

Benefits:

• 24 days of annual leave (increasing with tenure), plus 9 paid holidays
• 56 hours of sick leave and the last week of the year off globally
• Up to 12 weeks of paid parental leave
• Nationwide medical coverage through anthem blue cross blue shield, with at least one plan covered at no cost for you and your dependants
• Dental, vision, FSA & HSA options, plus voluntary benefits (commuter, disability, legal and pet insurance)
• 401k with 3% employer match through Empower – eligible from day one – no wait period
• 4 paid volunteer days per year and access to EAP and Health Advocate resources
• Participation in our Employee Incentive Reward plan (EIRP), with unit allocations tied to a future private equity exit

What we do:

PEI sits at the centre of one of the most dynamic industries in global finance. Private markets have grown from a niche corner of the investment world into an industry with $15 trillion AUM, spanning dozens of strategies, hundreds of geographies and thousands of funds. The professionals navigating it rely on us to make sharper decisions.

Today, PEI operates a range of platforms, each dedicated to a major asset class or investment theme; from private equity and infrastructure to real estate, private credit and beyond.

What makes us genuinely different is what we bring together. Data-enabled tools. Data-enriched insight. Built on powerful proprietary datasets. Editorial insights based on deep market knowledge and experience. The networks and communities that convene the people who move and manage capital. No other business is this well connected. This shapes everything we build, every hire we make, and every decision we take.

Who we’re looking for:

Our 500+ team spans Europe, APAC and the Americas – researchers, journalists, data scientists, product engineers, events professionals, marketers and commercial specialists – all working to give private markets professionals the intelligence edge they need.

Central to everything we do is our people. We’ve built a culture where talent grows, careers are built with intention, and everyone has the opportunity to learn, grow, and make their mark.

At PEI we value diverse talent and welcome applications from everyone – regardless of background. We are an equal opportunity employer and our inclusive culture at PEI is reflected in every stage of the recruitment journey. Please inform us at initial stages of the recruitment process if you require any reasonable adjustments and we can accommodate this.

PEI Group supports flexible working arrangements, and we welcome career returners.