Experienced Personal Assistant

Gateway Search Associates; Washington; On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Competitive package negotiable

6 paid national holidays

2 weeks’ paid vacation

Company contribution to health care premium

Job summary

A recruitment agency is seeking an experienced Personal Assistant to support a principal in a private residence. The role involves managing schedules, coordinating appointments, and providing comprehensive administrative support. Applicants must be highly organized, comfortable working independently, and possess strong communication skills. A Bachelor's or Associate’s Degree is preferred. The position offers a competitive salary and benefits including paid holidays and vacation time.

Qualifications

• Must own a car with a clean driver's license.
• Regular vaccination for influenza is necessary.
• Warm and nurturing disposition required.
• Ability to work independently in a private home.
• Valid driver’s license and car ownership.

Responsibilities

• Manage calendar scheduling using Outlook and Excel.
• Coordinate and reconfirm appointments.
• Oversee contractors and vendors occasionally.
• Support domestic staff and daily operations.
• Provide other administrative support as required.

Skills

Organizational skills

Communication skills

Computer skills

Fluency in Microsoft Office

Spanish language ability

Education

Bachelor's or Associate’s Degree

Tools

Microsoft Office (Outlook, Word, Excel)

Apple devices

Word

Job description

The Mainline, United States | Posted on 11/05/2025

• Work Model ONSITE (M-F/ 8:30-5 with flexibility when needed)
• City The Mainline
• Country United States
• State/Province Pennsylvania
• Date Opened 11/05/2025

Job Description

The Personal Assistant has a fully equipped private office in a calm and elegant home on an estate in the western Philadelphia suburbs.

Normal work hours are Monday-Friday, 8:30 am-5pm (including one half hour for lunch).

The candidate must own a car with a clean driver’s license and be covered by automobile insurance.

Must pass a criminal background check and credit history. Must have at lease 2 professional references.

The property is a non-smoking workplace.

This is an ideal position for a highly organized team player interested in a key long-term ‘back-of-house’ support role for a principal (no children or pets). This position is for an experienced, pro-active, meticulous Personal Assistant (PA) to advocate for and support the daily operations of a female principal and her household.

The ideal candidate has significant experience working in a key administrative support role in a high-end entity where exceptional organization skills and diligence is critical.

The successful applicant must be comfortable working alone with minimal supervision, but in a fully staffed private home.

The scope of duties includes calendar scheduling using Outlook and Excel, the coordination and reconfirmation of appointments, personal shopping, diverse correspondence, occasionally oversight of contractors and vendors, support for a small domestic staff, tackling various projects, and providing other support as needed.

Requirements

A Bachelor's or an Associate’s Degree is desired. Excellent command of English grammar and vocabulary, and good handwriting communication skills, are important. (Spanish language ability is helpful though not critical).

To protect everyone in the home, regular vaccination for influenza is needed.

Strong basic computer skills are needed. Fluency with Microsoft Office (Outlook, Word, and Excel in particular) is an important asset. Familiarity with Apple devices is also important.

The optimal candidate has a warm and nurturing disposition, is calm under pressure, and has a strong work ethic.

The professional dress code requested is low key: dark pants or pant suit, and comfortable flat footwear (no jeans or sneakers).

A competitive package is negotiable depending on professional experience.

6 paid national holidays, typically 2 weeks’ paid vacation.

A company contribution to health care premium coverage may be payable (customized to individual staff members)