Expense Reporting Specialist

Creative Financial Staffing; Grand Rapids (MI); Hybrid; USD 45,000 - 55,000; Full time

Job summary

Creative Financial Staffing, LLC is assisting a growing global organization in Grand Rapids, MI to hire an Expense Reporting Specialist. This role focuses on processing employee expense reports and supporting accounting functions.

Hybrid work after a 1-month training period, with onsite presence required during month-end close. The ideal candidate will be detail-oriented, proficient in Concur and Excel, and able to manage multiple priorities in a fast-paced environment.

Qualifications

• Experience processing employee expense reports and reimbursements.
• Experience reviewing receipts and auditing expenses for policy compliance.
• Accounts payable experience in high-volume environments.
• Strong Excel and Microsoft Office skills.

Responsibilities

• Process weekly employee expense reports via Concur (approximately 350/month).
• Review expense reports for accuracy and receipts.
• Manage per diem reimbursements and vary rates by location.
• Assist with accounts payable, journal entries, and month-end close.

Skills

Expense reporting

Accounts payable

Detail oriented

Excel

Education

Associate’s or Bachelor’s degree in Accounting or Finance

Tools

SAP Concur

Microsoft Office

Job description

Expense Reporting Specialist

Compensation: $45,000 – $55,000
Schedule: Monday-Friday, 40 hours/week
Work Arrangement: Hybrid after training period (approximately 1 month); onsite presence required during month-end close

Our client is a growing global organization with a collaborative and team-oriented culture. They value employee empowerment, professional development, and creating an inclusive workplace. The organization offers a supportive environment with strong leadership, modern technology, and opportunities to contribute across multiple accounting functions. We are seeking a detail-oriented Expense Reporting Specialist to support the accounting team during a critical transition period. This role will primarily focus on expense report processing with the opportunity to assist in accounts payable and receivable, journal entries, reconciliations, and month-end accounting activities. The ideal candidate is organized, able to work independently, and comfortable managing multiple priorities in a fast-paced environment.

Responsibilities

• Process weekly employee expense reports through SAP Concur (approximately 350 expense reports per month)
• Review expense reports for accuracy and validate receipts against submitted expenses
• Administer and process employee per diem reimbursements in accordance with company policies
• Manage per diem setup and maintenance within Concur, including varying reimbursement rates based on employee work locations throughout the United States
• Process flat-rate per diem reimbursements for field employees and ensure accurate payment processing
• Respond to employee questions related to expense reports, reimbursements, and travel expenses
• Support vendor invoice processing, invoice verification, and payment activities as needed
• Assist with accounts payable and additional accounting functions based on business needs and workload capacity
• Support month-end accounting activities and collaborate with the accounting team to ensure accurate financial reporting

Qualifications

Minimum Requirements

• Experience using Concur
• Employee expense reporting and reimbursement processing experience
• Experience reviewing receipts, auditing expense submissions, and ensuring policy compliance
• Accounts payable experience in a high-volume environment
• Strong attention to detail and organizational skills
• Proficiency with Microsoft Excel and Microsoft Office
• Ability to manage multiple priorities and work independently

Preferred Qualifications

• Experience supporting construction, engineering, field service, or project-based organizations
• Experience processing employee per diems and managing varying reimbursement rates
• Familiarity with construction-related expense reporting requirements
• Exposure to general accounting functions, reconciliations, or month-end close activities
• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field