Expense Reconciliation Specialist

Kforce Inc; Wilmington (MA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical/dental/vision insurance

HSA

FSA

401(k)

Life insurance

Disability insurance

Paid time off

Job summary

Kforce's client in Wilmington, MA is seeking a detail-oriented Expense Reconciliation Specialist to support expense reporting, account reconciliations and financial compliance activities.

This role reviews employee expenses, reconciles transactions, analyzes discrepancies, and collaborates with Payroll, Finance and Accounting to resolve issues, while ensuring policy adherence and strong internal controls.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business, or related field preferred.
• 2+ years of experience in accounting, expense management, accounts payable, reconciliation, or financial operations.
• Experience reviewing and reconciling expense reports and financial transactions.
• Strong understanding of accounting principles and financial controls.

Responsibilities

• Review and reconcile employee expense reports, corporate card transactions, and related records.
• Verify expenses for accuracy, proper coding, and policy compliance.
• Investigate and resolve discrepancies, exceptions, and unsupported transactions.
• Perform account reconciliations and analyze variances between expense records and financial systems.
• Monitor expense activity and identify trends, anomalies, or compliance concerns.

Skills

Analytical skills

Attention to detail

Communication skills

Organizational skills

Education

Associate's or Bachelor's degree in Accounting/Finance

Tools

Microsoft Excel

Pivot Tables

VLOOKUP / data analysis

Concur / SAP / Oracle / Workday

Job description

Responsibilities

Kforce's client in Wilmington, MA is seeking a detail-oriented Expense Reconciliation Specialist to support expense reporting, account reconciliations, transaction review, and financial compliance activities. This role is responsible for reviewing employee expenses, reconciling financial transactions, analyzing discrepancies, and ensuring compliance with company policies and accounting procedures. The ideal candidate has strong analytical skills, exceptional attention to detail, and experience working with financial data and expense management processes. Key Responsibilities:

• Review and reconcile employee expense reports, corporate card transactions, and related financial records
• Verify expenses for accuracy, completeness, proper coding, and policy compliance
• Investigate and resolve discrepancies, exceptions, and unsupported transactions
• Perform account reconciliations and analyze variances between expense records and financial systems
• Monitor expense activity and identify trends, anomalies, or compliance concerns
• Partner with employees, managers, Payroll, Finance, and Accounting teams to resolve expense-related issues
• Maintain accurate documentation and audit trails for expense transactions and reconciliations
• Support month-end close activities related to employee expenses and corporate card programs
• Prepare expense reporting schedules, reconciliations, and management reports
• Assist with internal and external audits by providing supporting documentation
• Support process improvements and automation initiatives related to expense management and reconciliation activities
• Ensure compliance with company policies, internal controls, and accounting standards

Requirements

• Associate's or Bachelor's degree in Accounting, Finance, Business, or related field preferred
• 2+ years of experience in accounting, expense management, accounts payable, reconciliation, or financial operations
• Experience reviewing and reconciling expense reports and financial transactions
• Strong understanding of accounting principles and financial controls
• Proficiency in Microsoft Excel, including Pivot Tables, lookups, and data analysis
• Strong analytical, organizational, and problem-solving skills
• Excellent attention to detail and accuracy
• Strong communication and customer service skills
• Ability to manage multiple priorities and meet deadlines

Preferred Qualifications

• Experience with Concur, SAP, Oracle, Workday, or other expense management systems.

Accounts Payable or Corporate Card Administration Experience

• Experience supporting audits and compliance reviews
• Experience with financial reporting and account reconciliations

Key Competencies

• Expense Reconciliation
• Expense Reporting
• Account Reconciliations
• Financial Analysis
• Policy Compliance
• Corporate Card Administration
• Accounts Payable Support
• Audit Support
• Microsoft Excel
• Attention to Detail
• Problem Solving
• Process Improvement

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.