Expense Management Accounting Coordinator

Aires; Pittsburgh (Allegheny County); Hybrid; USD 38,000 - 52,000; Full time

Benefits offered by this job

401K match

Hybrid work environment

Job summary

Aires, based in Pittsburgh, is seeking an entry-level Expense Management Accounting Coordinator to join our relocation management team. You will help manage transferee mobility expense reimbursement, audit reports, process entries, and handle tax payments in a growing, client-focused environment.

This role emphasizes accuracy, collaboration, and a can-do attitude as you support KPI-driven reimbursements and client reporting in a hybrid Pittsburgh office setting.

Qualifications

• High School Diploma/GED required. Associate Degree in Accounting, Business or related field preferred.
• 1 year of experience in accounting related position or internship(s).
• Experience with accounting software process preferred.

Responsibilities

• Audits transferee expense reimbursements to client policies. Validates documentation, amounts, and ensures submissions are within established parameters.
• Processes expense reimbursements in accounting tools and ensures transferees receive timely reimbursement in alignment with established KPIs.
• Communicates with internal stakeholders to confirm client policies and exceptions, addresses discrepancies, and resolves reimbursement issues.
• Performs comprehensive data audits quarterly and annual to validate correct reporting and coding of processed expenses.

Skills

Customer service

Administrative skills

MS Office

Proprietary software

Multi-tasking

Policy adherence

Team orientation

Education

High School Diploma/GED

Associate Degree in Accounting/Business or related field

Tools

Accounting software

MS Excel

Job description

Aires (www.aires.com) has been providing best-in-class relocation management services for over 40 years and is a recognized industry leader in delivering high quality relocation and assignment management services to leading corporations.

We Have...

• An award-winning technology platform, built in-house, that aligns with the future state of Global Mobility
• A strong Aires brand consistently ranked among the mobility industry's highest annual customer-satisfaction scores and a client retention rate of over 98%
• A high internal promotion rate and long-tenured employees, highlighting our commitment to career growth and development
• A comprehensive benefits package, including a 401K match
• Hybrid work environment

An excellent career opportunity is currently available for an Expense Management Accounting Coordinator local to the Aires Pittsburgh, PA office.

This exciting entry-level accounting opportunity is in a high growth environment where you will utilize your experience to manage the transferee mobility expense reimbursement process including expense report auditing and approval, expense tracking entry, processing of non-Aires services, tax payment processing, recurring payments to the transferee, quarterly data audits and client reporting as needed.

Position Responsibilities:

• Audits transferee expense reimbursements to client policies. Validates documentation, amounts, and ensures submissions are within established parameters.
• Processes expense reimbursements in accounting tools and ensures transferees receive timely reimbursement in alignment with established KPIs.
• Communicates with internal stakeholders to confirm client policies and exceptions, addresses discrepancies, and resolves reimbursement issues.
• Performs comprehensive data audits quarterly and annual to validate correct reporting and coding of processed expenses.

Required Qualifications:

• High School Diploma/GED required. Associate Degree in Accounting, Business or related field preferred
• 1 year of experience in accounting related position or internship(s)
• Experience with accounting software process preferred

Additional Qualifications:

• Excellent customer service and administrative skills
• Computer literacy with MS Office products, and ability to grasp proprietary software
• Demonstrated ability to manage multiple competing tasks
• Ability to follow policies and procedures
• Can-do attitude
• Genuine desire to help others
• Team oriented mindset, with a strong sense of care and urgency
• Desire to embrace our core values: Client Focus, Results, Responsibility & Accountability, Collaboration and Innovation.

American International Relocation Solutions, LLC. provides equal opportunity to all persons through policies and practices to recruit, hire, train, and promote, in all job classifications, based on merit and qualifications without regard to race, religion, color, national origin, citizenship, sex, age, veteran status, disability, genetic information, or any other protected characteristic. Aires will not discriminate against persons because of their disability, including disabled veterans. Aires is committed to providing reasonable accommodations to qualified individuals so that an individual can perform their job-related duties. If you are interested in applying for an employment opportunity and require special assistance or an accommodation to apply, please contact us at [e-mail].