Exhibitions & Environments Project Coordinator

Inizio Engage XD; Philadelphia (Philadelphia County); Hybride; USD 55 000 - 70 000; Plein temps

Avantages offerts par ce poste

Great compensation package

23 days' annual leave plus holidays

Private Medical Plan

Life Insurance

Group Income Protection

Résumé du poste

Inizio Engage XD seeks a Project Coordinator to support planning and delivery of high-impact exhibitions and booth projects. You will assist in budgeting, timelines, and stakeholder communications, reporting to a Senior Project Manager. This hybrid role is based in Philadelphia with global onsite travel.

You will coordinate meetings, manage documentation, and work with multiple teams to ensure on-time project completion and client satisfaction.

Qualifications

• 3 years' experience within a project coordination role within exhibit/ booth planning or broader event planning.
• Ability to maintain an organised approach across multiple projects with differing timelines.
• Proficiency in Microsoft Office and experience of using project management tools.

Responsabilités

• Assist project managers, seniors and directors in planning, executing and closing Exhibit/Environment projects on time and within budget.
• Coordinate internal and external meetings, agendas, notes and action points.
• Maintain accurate project documentation, timelines and status reports using enterprise tools like Smartsheet.
• Collaborate with Creative, Logistics and Live Production teams.
• Assist in tracking budgets, client POs and invoicing using company tools.
• Support cost reconciliations and expense reporting after events.
• Provide timely communication to project leads and delivery teams.
• Prepare presentations and documentation for internal and client-facing use.
• Travel globally for on-site setup, delivery and breakdown; act as a contact for crew and suppliers.

Connaissances

Project coordination

Event planning

Travel readiness

Outils

Smartsheet

Microsoft Office

Description du poste

Inizio Engage XD seeks a Project Coordinator to support planning and delivery of high-impact exhibitions and booth projects. You will assist in budgeting, timelines, and stakeholder communications, reporting to a Senior Project Manager. This hybrid role is based in Philadelphia with global onsite travel.

You will coordinate meetings, manage documentation, and work with multiple teams to ensure on-time project completion and client satisfaction.