Exhibitions Project Coordinator (Hybrid)

WRG; Philadelphia (Philadelphia County); Hybrid; USD 52.000 - 68.000; Vollzeit

Zusammenfassung

Emota is seeking a proactive Project Coordinator to support planning and delivery of exhibitions and booth projects in a hybrid Philadelphia office. You will assist Project Managers and senior leaders, helping manage timelines, budgets and stakeholder communications to keep programs running smoothly.

You’ll coordinate meetings, maintain accurate project documentation using Smartsheet, and collaborate with Creative, Logistics and Live Production teams.

Qualifikationen

• 3 years’ experience coordinating exhibit booths or event projects.
• Ability to manage timelines and budgets across multiple projects.
• Willingness to travel globally for onsite events.

Aufgaben

• Assist PMs, Seniors and Directors in planning, executing and closing exhibit projects within deadlines against budget.
• Coordinate internal and external meetings, agendas, notes and action points.
• Maintain project docs, timelines and status reports using enterprise tools including Smartsheet.
• Collaborate with Creative, Logistics and Live Production teams.
• Track budgets, client POs and invoicing; support cost reconciliations after events.
• Provide timely communication to Project Lead and delivery teams; prepare client-facing docs.
• Travel globally for onsite setup, delivery and breakdown; support crews and suppliers.

Kenntnisse

Project coordination

Budget tracking

Stakeholder communication

Microsoft Office

Travel readiness

Tools

Smartsheet

Jobbeschreibung

Emota is seeking a proactive Project Coordinator to support planning and delivery of exhibitions and booth projects in a hybrid Philadelphia office. You will assist Project Managers and senior leaders, helping manage timelines, budgets and stakeholder communications to keep programs running smoothly.

You’ll coordinate meetings, maintain accurate project documentation using Smartsheet, and collaborate with Creative, Logistics and Live Production teams.