Exhibitions Project Coordinator (Hybrid)

Inizio; Philadelphia (Philadelphia County); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Hybrid working

Great compensation package

23 days annual leave + holidays

Job summary

Inizio Engage XD is seeking a Project Coordinator to support planning and delivery of exhibition and booth projects in Philadelphia. You will assist project managers, monitor timelines and budgets, and communicate with clients and internal teams.

You will travel to on-site events globally, coordinate meetings, maintain project docs, and support invoicing and cost reporting. A background in events is essential, with strong organizational and MS Office skills.

Qualifications

• 3 years' experience in a project coordination role within exhibit/ booth planning or broader event planning.
• Experience coordinating timelines and budgets for complex projects.
• Proficient in Microsoft Office and project management tools.

Responsibilities

• Coordinate exhibit/environment projects to meet deadlines and budgets.
• Assist in meetings, notes, action items, and documentation.
• Support budgets, client POs, invoicing and post-event reporting.
• Travel onsite to support events globally and coordinate crews.

Skills

Project coordination

Budget management

Client communication

Travel readiness

Tools

Smartsheet

Microsoft Office

Project management tools

Job description

Inizio Engage XD is seeking a Project Coordinator to support planning and delivery of exhibition and booth projects in Philadelphia. You will assist project managers, monitor timelines and budgets, and communicate with clients and internal teams.

You will travel to on-site events globally, coordinate meetings, maintain project docs, and support invoicing and cost reporting. A background in events is essential, with strong organizational and MS Office skills.