ExecutivePersonal Assistant

CEO; Bartlett (IL); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Benefits

401(k)

PTO

Job summary

Our interior design firm is seeking an Executive/Personal Assistant to the CEO in Bartlett, IL. You will provide day-to-day administrative support, manage the CEO's calendar, coordinate travel, and handle confidential information to keep both business and personal priorities moving forward.

You will work closely with the CEO, coordinating communications, projects, and meetings, while ensuring deadlines are met and tasks are prioritized.

Qualifications

• 1+ year of strong administrative or Executive Assistant experience.
• Strong organizational skills with attention to detail.
• Excellent written and verbal communication skills.
• Proficient with Microsoft Office and other common business software.
• Flexible and able to handle professional and personal responsibilities.

Responsibilities

• Provide day-to-day administrative and organizational support to the CEO.
• Manage the CEO's calendar, appointments, meetings, and changing priorities.
• Coordinate travel arrangements, itineraries, reservations, and meeting logistics.
• Manage email and correspondence and ensure follow-up on important items.
• Prepare documents, presentations, meeting materials, and other communications.
• Coordinate with clients, vendors, contractors, and other outside contacts.
• Assist with projects and special initiatives on behalf of the CEO.
• Track deadlines and follow-ups to ensure nothing falls through the cracks.
• Handle confidential and sensitive information with discretion.
• Coordinate personal appointments, errands, and other personal tasks for the CEO.
• Assist with event planning and occasional personal or household-related needs.
• Anticipate the CEO's needs and address priorities proactively.

Skills

Highly organized

Excellent communication

Microsoft Office

Tools

Microsoft Office

Job description

Job Description

Job Description

Executive/Personal Assistant - Bartlett, IL
$50,000-65,000 Annually + Benefits, 401(k) & PTO

Our growing interior design firm creates thoughtfully designed spaces for residential and commercial clients, bringing together creativity, craftsmanship, and a high level of attention to detail. As the company continues to grow, we are looking for an organized and proactive Executive/Personal Assistant to provide direct support to our CEO and help keep both the business and day-to-day priorities moving forward.

This is a varied role for someone who enjoys being involved, can anticipate what needs to happen next, and is comfortable managing both professional and personal responsibilities. You'll work closely with the CEO, serving as a trusted point of support while helping manage a busy schedule, communications, projects, travel, appointments, and other priorities.

Responsibilities:

• Provide day-to-day administrative and organizational support to the CEO
• Manage the CEO's calendar, appointments, meetings, and changing priorities
• Coordinate travel arrangements, itineraries, reservations, and meeting logistics
• Manage email and correspondence and ensure important items receive appropriate follow-up
• Prepare documents, presentations, meeting materials, and other communications
• Coordinate with clients, vendors, contractors, and other outside contacts
• Assist with projects and special initiatives on behalf of the CEO
• Track deadlines, action items, and follow-ups to ensure nothing falls through the cracks
• Handle confidential and sensitive information with discretion
• Coordinate personal appointments, reservations, errands, and other personal tasks for the CEO
• Assist with event planning and occasional personal or household-related needs
• Research and organize information and complete tasks independently
• Anticipate the CEO's needs and proactively address priorities before being asked

Qualifications:

• 1+ year of strong administrative or Executive Assistant experience
• Highly organized with strong attention to detail
• Excellent written and verbal communication skills
• Comfortable managing multiple priorities and changing schedules
• Professional, dependable, and trustworthy
• Strong follow-through and ability to maintain confidentiality
• Proficient with Microsoft Office and other common business software
• Flexible and willing to assist with both professional and personal responsibilities