Executive Assistant to the CEO

Corporate Resources of Illinois; St. Charles (IL); On-site; USD 53,000 - 65,000; Full time

Benefits offered by this job

Full benefits

Job summary

Corporate Resources of Illinois is seeking an Executive Assistant to the CEO in St. Charles, IL. This role provides day-to-day executive support, keeping the CEO organized, prepared, and focused while managing priorities across the business.

You will manage calendars, arrange meetings and travel, prepare materials and confidential documents, coordinate with employees, clients, and partners, and handle sensitive information with discretion.

Qualifications

• Experience supporting a CEO or senior leader in an executive role.
• Strong calendar management and organizational skills.
• Excellent written and verbal communication; discretion.

Responsibilities

• Manage the CEO's calendar, meetings, and changing priorities.
• Prepare agendas, materials, reports, and background information for meetings.
• Coordinate internal and external meetings, travel, and events.
• Manage follow-ups and ensure deadlines are met.
• Prepare confidential documents, presentations, and correspondence.
• Coordinate communication between the CEO and employees, clients, and vendors.
• Assist with travel arrangements and itineraries.
• Support special projects and initiatives for the CEO.
• Monitor requests and prioritize urgent matters.
• Provide occasional personal support with discretion.

Skills

Calendar management

Communication skills

Discretion

Independent work

Travel coordination

Tools

Google Workspace

Job description

Executive Assistant to the CEO - St. Charles, IL

$53,000-65,000 + Full Benefits

About the Company

We are an established, privately owned real estate investment and development company with a strong presence throughout the Chicagoland area. With decades of experience in the industry, we are involved in the acquisition, development, and management of residential and commercial real estate. Our company has built a strong reputation for thoughtful investment decisions, long-term relationships, and a hands-on approach to the business.

Position Overview

We are looking for an Executive Assistant to work directly with our CEO in a highly trusted and hands‑on role. This position will provide day‑to‑day executive support, helping the CEO stay organized, prepared, and focused while managing a variety of priorities across the business.

What You'll Do

• Manage the CEO's calendar, meetings, appointments, and changing priorities
• Prepare the CEO for meetings by organizing agendas, materials, reports, and background information
• Coordinate internal and external meetings, conference calls, lunches, dinners, and business events
• Manage follow-ups and track action items to ensure commitments and deadlines are completed
• Prepare, organize, and maintain confidential documents, reports, presentations, and correspondence
• Coordinate communication between the CEO and employees, executives, clients, vendors, and other outside contacts
• Assist with business travel arrangements, including flights, accommodations, transportation, and itineraries
• Help manage special projects and initiatives on behalf of the CEO, ensuring details stay organized and deadlines are met
• Monitor incoming requests and determine priorities, making sure important matters are addressed promptly
• Provide occasional personal support, including appointments, travel, property‑related matters, and other requests
• Handle confidential and sensitive information with a high level of professionalism and discretion

What We're Looking For

• At least 1 year of experience supporting a CEO, executive, business owner, or other senior leader in an Executive Assistant or high‑level administrative role
• Strong calendar management and organizational skills
• Excellent written and verbal communication skills
• Strong attention to detail with excellent follow‑through
• Ability to manage multiple priorities and shifting deadlines
• Comfortable working independently and anticipating what needs to be done
• Strong proficiency with Google Workspace
• Professional, dependable, discreet, and comfortable handling confidential information
• Strong interpersonal skills and the ability to communicate with a variety of people
• Ability to travel between St. Charles and other Chicagoland locations as needed
• $53,000-65,000 annually, based on experience, plus a full benefits package.