Jr. Travel Coordinator

Securiport; Reston (VA); On-site; USD 42,000 - 66,000; Full time

Job summary

Securiport is seeking a Travel Coordinator based in Reston, VA to manage travel for executives including arrangements for Headquarters and overseas offices. You will schedule hotels, flights, and car rentals, prepare itineraries, and assist with AmEx processing and related documentation within the travel budget.

You will review travel expenses, process payables/receivables, and maintain travel archives while negotiating with vendors for office supplies and equipment.

Qualifications

• Fluency in English (written and spoken).
• Spanish or French proficiency is highly desirable.
• Strong interpersonal and communication skills.
• Must be reliable and flexible with schedule.
• Proficiency in MS Office Suite."
• Must be detailed oriented and manage deadlines.
• Professional demeanor with the ability to work in a fast-paced environment.

Responsibilities

• Work closely with CEO and Corporate Treasurer in managing daily travel activities and related expenses.
• Require that all travelers submit travel requests; receive travel authorizations from CEO and Corporate Treasurer.
• Ensure that receipts from all travelers accompany all expense reports.
• Coordinate complex travel arrangements for CEO and other travelers as assigned.
• Work closely with company travel agent resulting in cost-cutting/best fares.
• Reconcile American Express travel and miscellaneous charges as required.
• Create and maintain accounting files and archives.
• Work with building management on office-related issues, including repairs.
• Maintain strict confidentiality of employee data and business activities.
• Carry out occasional research duties for the CEO.
• All other duties as assigned by the CEO and Corporate Treasurer.

Skills

English fluency

Spanish/French

Interpersonal skills

Reliability & flexibility

MS Office

Detail oriented

Professional demeanor

Education

Bachelor's degree

Tools

MS Office Suite

Job description

Position Summary

Reporting to the Corporate Office Administrator and Corporate Treasurer, the Travel Coordinator is responsible for coordinating company employees' travel needs, including Headquarters (Reston, VA) and overseas offices. Schedules hotel, flight, and car rentals and prepares itineraries. The Travel Coordinator assists with American Express processing and other travel-related documentation. Ensures that travel needs are met within the constraints of the company travel budget. They will be responsible for reviewing travel expenses, processing accounts payable/receivable, ensuring American Express credit card statements include all proper backup documentation and management approvals, and filing and maintaining archives. In addition, the Travel Coordinator will liaison and negotiate with vendors for office supplies and office equipment. The incumbent is also responsible for the day-to-day operations for facilities, assisting the CEO with travel and related tasks, and is a backup to the reception area.

Position Summary

Reporting to the Corporate Office Administrator and Corporate Treasurer, the Travel Coordinator is responsible for coordinating company employees' travel needs, including Headquarters (Reston, VA) and overseas offices. Schedules hotel, flight, and car rentals and prepares itineraries. The Travel Coordinator assists with American Express processing and other travel-related documentation. Ensures that travel needs are met within the constraints of the company travel budget. They will be responsible for reviewing travel expenses, processing accounts payable/receivable, ensuring American Express credit card statements include all proper backup documentation and management approvals, and filing and maintaining archives. In addition, the Travel Coordinator will liaison and negotiate with vendors for office supplies and office equipment. The incumbent is also responsible for the day-to-day operations for facilities, assisting the CEO with travel and related tasks, and is a backup to the reception area.

Responsibilities & Objectives

• Work closely with CEO and Corporate Treasurer in managing daily travel activities and related expenses
• Require that all travelers submit travel requests; receive travel authorizations from CEO and Corporate Treasurer
• Ensure that receipts from all travelers accompany all expense reports
• Coordinate complex travel arrangements for CEO and other travelers as assigned
• Work closely with company travel agent resulting in cost-cutting/best fares
• Reconcile American Express travel and miscellaneous charges as required
• Create and maintain accounting files and archives
• Work with building management on office-related issues, including repairs
• Maintain strict confidentiality of employee data and business activities
• Carry out occasional research duties for the CEO
• All other duties as assigned by the CEO and Corporate Treasurer

Qualifications

Education: Bachelor's degree.

Experience: Three to five years relevant experience supporting senior-level executives with a focus on international travel arrangements. A combination of education and experience will be acceptable.

Required Skills

• Fluency in English in written and spoken; fluency in Spanish or French is highly desirable.
• Strong interpersonal and communication skills.
• Must be reliable and flexible with schedule.
• Demonstrated proficiency in MS Office Suite.
• Must be detailed oriented and manage deadlines.
• Professional demeanor with the ability to work in a fast-paced environment.

Securiport is proud to be an Equal Employment Opportunity and Aff… We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Securiport is committed to working with and providing reasonable accommodations to applicants with physical and mental disabilities. Please see the United States Department of Labor's EEO poster and EEO poster supplement for additional information.

Disclaimer: Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. The above statements are intended to describe the general nature and level of work being performed by people assigned to this position at the time this job description was written. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified. This document does not create an employment contract, implied or otherwise, and all employees in this position are employed “at-will.”