Executive Administrative Assistant – Manufacturing Strategy & Planning

Jobtailor; Missouri; On-site; USD 65,000 - 90,000; Full time

Job summary

Jobtailor is seeking an experienced Executive Administrative Assistant to support the VP of Manufacturing Strategy & Planning in Missouri. You will manage complex calendars, travel, meetings, and expenses, while coordinating projects and maintaining confidential communications.

The role requires a proactive, agile professional who can liaise with internal/external stakeholders and help drive efficiency across the organization.

Qualifications

• 3–5+ years' experience as an Executive Administrative Assistant supporting Executives/Leaders.
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• High level of integrity and discretion handling confidential matters.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Ability to look ahead and proactively anticipate leader and business needs.
• Must be flexible and demonstrate strong learning agility.
• Associate or bachelor's degree.
• Professional training and/or certification in administrative skills/support.
• Previous experience supporting within tech or software work environments.

Responsibilities

• Provide comprehensive administrative support to the VP of Manufacturing Strategy & Planning and other executive leaders.
• Manage complex calendars, travel arrangements, meetings, and expenses.
• Assist with projects, track progress, meet deadlines, and provide updates.
• Create, edit, and format documents, spreadsheets, and presentations.
• Serve as liaison between executives and internal/external stakeholders.
• Craft communications and handle confidential information professionally.
• Organize and facilitate team meetings and events, including agendas, notes, and action-item follow-up.
• Identify process-improvement opportunities and implement productivity and efficiency solutions.
• Collaborate across departments to gather information and coordinate project efforts.
• Build and maintain relationships across the enterprise, particularly with EA peers.
• Assist in planning and executing internal and external events and managing logistics.

Skills

Calendar Management

Travel Arrangements

Document Creation

Spreadsheet Formatting

Presentation Development

Communication Skills

Relationship Building

Time Management

Learning Agility

Education

Associate or Bachelor's degree

Tools

Microsoft Office

Job description

• Provide comprehensive administrative support to the VP of Manufacturing Strategy & Planning and other executive leaders


• Manage complex calendars, travel arrangements, meetings, and expenses


• Assist with projects, track progress, meet deadlines, and provide updates


• Create, edit, and format documents, spreadsheets, and presentations


• Serve as liaison between executives and internal/external stakeholders


• Craft communications and handle confidential information professionally


• Organize and facilitate team meetings and events, including agendas, notes, and action-item follow-up


• Identify process-improvement opportunities and implement productivity and efficiency solutions


• Collaborate across departments to gather information and coordinate project efforts


• Build and maintain relationships across the enterprise, particularly with EA peers


• Assist in planning and executing internal and external events and managing logistics

Requirements

• 3-5+ years' experience as an Executive Administrative Assistant supporting Executives/Leaders


• Highly proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint)


• High level of integrity and discretion handling confidential matters


• Excellent organizational and time management skills, with the ability to prioritize tasks effectively


• Ability to look ahead and proactively anticipate leader and business needs


• Must be flexible and demonstrate strong learning agility


• GM does not provide immigration-related sponsorship for this role; applicants must not need GM immigration sponsorship now or in the future


• Associate or bachelor's degree


• Professional training and/or certification(s) in administrative skills/support


• Previous experience supporting within tech or software work environments

Core Competencies

Demonstrates expertise in providing high-level administrative support to executives, including managing complex calendars, travel arrangements, and confidential communications. Proficient in Microsoft Office and skilled in organizing events and improving processes to enhance productivity.

Highest-signal resume keywords

• Executive Administrative Support


• Microsoft Office Proficiency


• Organizational Skills


• Confidential Information Management


• Process Improvement

ATS Optimization Keywords

Hard Skills

• Calendar Management


• Travel Arrangements


• Document Creation


• Spreadsheet Formatting


• Presentation Development

Soft Skills

• Time Management


• Flexibility


• Learning Agility


• Communication Skills


• Relationship Building

Certifications & Qualifications

• Professional Administrative Certification

Industry Keywords

• Tech Environment


• Software Work Environment


• Executive Liaison


• Event Planning


• Stakeholder Coordination