Executive Assistant to Leadership Team

Qualified; United States; Hybrid; USD 63,000 - 111,000; Full time

Job summary

Join a fast-growing tech startup as an Executive Assistant to the Leadership Team. You will play a crucial role in enhancing executive productivity through efficient calendar management, travel coordination, and operational improvements. This role offers a unique opportunity to thrive in a dynamic environment while supporting a team of dedicated leaders.

Qualifications

• 5+ years of experience supporting senior-level executives.
• Ability to manage multiple priorities effectively.
• Experience in a startup or high-growth environment.

Responsibilities

• Manage complex calendars for 10 executives across time zones.
• Plan and execute travel itineraries.
• Identify and implement improved administrative workflows.

Skills

Organizational Skills

Verbal Communication

Written Communication

Problem Solving

Education

Bachelor's Degree

Tools

Google Workspace

Slack

Zoom

Notion

Project Management Software

Job description

Join to apply for the Executive Assistant to Leadership Team role at Qualified

Join to apply for the Executive Assistant to Leadership Team role at Qualified

Qualified is the PipelineAI platform for B2B companies around the world. With Piper the AI SDR, Qualified offers a whole new way to grow inbound pipeline with one powerful platform. Piper operates across both the website and email, working to engage website visitors, capture leads, and convert buyers into pipeline around the clock. Hundreds of the world’s leading brands—including Crunchbase, Asana, Box, and Grubhub—choose Qualified to increase lead conversions, generate more meetings, and improve efficiency within their inbound pipeline motion.

Overview

We’re looking for a proactive, highly organized, and resourceful Executive Assistant (EA) to support our 10-person executive team. This is a critical role that acts as the connective tissue across the C-suite and senior leaders, ensuring operations run smoothly and efficiently. You’ll be the force that amplifies our executives' productivity by managing complex schedules, communications, and administrative workflows with precision and discretion.

This is a unique opportunity to step into a highly visible role within a hyper-growth startup and make an immediate impact on the company’s success.

• Remote or hybrid onsite SF HQ
  
  

Responsibilities:

• Calendar & Meeting Management: Own and optimize complex, dynamic calendars across multiple time zones for 10 executives, ensuring alignment and prioritization of strategic meetings.
• Travel Coordination: Plan and execute seamless travel—including itineraries, accommodations, and expense reporting.
• Meeting Support: Prepare materials, take notes, and track action items from meetings.
• Project Coordination: Help drive forward cross-functional initiatives and track deliverables on behalf of executives.
• Event Planning: Assist in the coordination of leadership offsites, team events, investor meetings, and other key moments.
• Operational Efficiency: Identify and implement processes to improve administrative workflows and reduce friction for executives.
• Confidentiality & Discretion: Manage sensitive information with absolute professionalism and integrity.
  
  

Qualifications:

• Bachelors Degree required.
• 5+ years of experience supporting multiple senior-level executives, ideally in a startup, tech, or high-growth environment.
• Ability to juggle numerous priorities without dropping the ball.
• Comfortable using tools like Google Workspace, Slack, Zoom, Notion, and project management software.
• Exceptional written and verbal communication skills with attention to tone and detail.
• Creative problem-solver who thrives in fast-paced, ever-evolving environments.
  
  

About Qualified

Qualified is the AI pipeline generation platform for revenue teams that use Salesforce. Headquartered in San Francisco, Qualified delivers pipeline generation at scale with AI and automation for thousands of customers like Autodesk, Blackbaud, and Epson. Led by former Salesforce CMO Kraig Swensrud and former Salesforce Product SVP Sean Whiteley, Qualified boasts 900+ 5-star reviews on G2 and is ranked #1 on the Salesforce AppExchange. Qualified is funded by Sapphire, Tiger Global, Norwest Venture Partners, Redpoint Ventures, and Salesforce Ventures.

One Team

We’re all in this together with a shared goal: grow the business and each other. Work as a team, win as a team. Collaborate and strategize across departments to deliver A+ work. We are bold thought leaders that value creating a sense of belonging for all and celebrating our wins, big or small.

Customer Obsessed

Prioritize the customer above everything else. Build a product that our customers love. Establish ourselves as their trusted advisor and do “Whatever it takes” to make them successful. Prove the ROI. Only when our customers win do we win.

Think Big & Move Fast

We’re defining a new category and we have fierce competition. Fast-paced innovation is the name of the game. We look forward. We reimagine. We throw out new ideas. We test things. We move quickly. We challenge the norm. We don’t settle for status quo.

On the heels of their Series C financing, Qualified is looking to grow the team so that they can do even more, even faster; they’re focused on delivering our customers more innovation, additional services, an expanded product portfolio, and even deeper ties into the Salesforce CRM platform. Qualified is looking for folks that are fired up about joining a fast-paced, fast-growing company that is doing big things.

Diversity & Inclusion

Qualified is committed to bringing together individuals from different backgrounds and perspectives. We strive to create an inclusive environment where everyone can thrive, feel a sense of belonging, and do great work together.

We are proud to be an equal opportunity employer open to all qualified applicants regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, Veteran status, or any other legally protected status.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Software Development

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