Executive Assistant, Executive Team

NAVEX Global; United States; Remote; USD 70,000 - 90,000; Full time

Job summary

Join a dynamic and forward-thinking organization dedicated to making the world a safer and more ethical place. As an Executive Assistant, you'll play a crucial role in supporting senior executives, ensuring seamless operations in a fast-paced environment. Your exceptional multitasking and organizational skills will be vital as you manage complex calendars, coordinate travel arrangements, and handle sensitive information with discretion. This position offers competitive pay, career growth opportunities, and a supportive culture where your contributions will make a real impact. If you're ready to thrive in a collaborative and inspiring workplace, this is the opportunity for you!

Benefits

Career growth opportunities

Wellbeing programs

Flexible work-life balance

Inspiring company culture

Transparent pay practices

Qualifications

• 5+ years of experience supporting multiple executives in fast-paced environments.
• Exceptional multitasking and organizational skills to manage competing priorities.

Responsibilities

• Provide high-level administrative support to executives, including calendar management.
• Manage travel logistics and coordinate meetings, ensuring smooth operations.

Skills

Multitasking

Organizational Skills

Time Management

Communication Skills

Discretion

MS Office Suite

Collaboration Tools

Relationship Building

Education

5+ years of executive assistant experience

Tools

MS Office Suite

Teams

Slack

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

At NAVEX, we’re making the world a better place. A safer place. A more ethical place. A place where anyone, anywhere can have a voice. That’s a serious impact.

We are seeking a proactive, highly organized, and efficient Executive Assistant to support multiple senior executives in a fast-paced environment. The ideal candidate will have a proven track record of managing competing priorities, handling sensitive information with discretion, and facilitating smooth operations across various administrative functions. This role requires strong communication skills, the ability to anticipate needs, and an aptitude for problem-solving in high-pressure situations.

What you’ll get:

• Career growth. With market-leading training and an unwavering commitment to owning your career plan, you can grow your career to new heights.

• Real rewards. We offer competitive and transparent pay practices, top-of-the-range wellbeing programs, and brilliant opt-in benefits. Because we believe companies should offer more than just a salary.

• Meaningful purpose. Our products and solutions have real-life impact on people and organizations across the globe. Our innovations make a difference.

• Life flexibility. We want you to bring your best self to work every day. We understand that you can only do that with quality time to care for yourself, your loved ones and your community.

• An inspiring culture. Find yourself surrounded by leaders that care, invested teammates, and like-minded groups where you’ll feel at home.

• Industry leadership. Play your part in a fast-growing organization known for excellence, profitability, and stability.

What you’ll do:

• Provide high-level administrative support to multiple executives, including calendar management, meeting coordination, and travel arrangements

• Efficiently manage complex calendars, schedule meetings, and coordinate events, ensuring minimal conflicts and maximum use of time

• Arrange travel logistics, including flights, accommodations, and ground transportation, preparing detailed itineraries and ensuring travel runs smoothly

• Act as the first point of contact for internal and external stakeholders, including responding to emails, phone calls, and requests on behalf of executives

• Draft, edit, and proofread correspondence, presentations, reports, and other documents, ensuring timely delivery of materials

• Coordinate logistics for meetings, including setting up conference calls, video conferencing, catering, and managing venue arrangements

• Assist with various projects by tracking deadlines, gathering resources, and coordinating follow-up actions to ensure project milestones are met

• Handle sensitive and confidential information with professionalism and integrity, ensuring executives are well-prepared for strategic decision-making

• Anticipate needs and solve problems proactively to ensure the smooth day-to-day operations

What you’ll need:

• 5+ years of executive assistant experience, preferably supporting multiple executives or senior leaders in a fast-paced or corporate environment.

• Exceptional multitasking, organizational and time-management skills with the ability to manage competing priorities and deadlines

• Strong verbal and written communication skills

• High level of professionalism and discretion in handling confidential information

• Proficiency in MS Office Suite and collaboration tools (e.g., Teams, Slack)

• Comfortability adjusting to changing priorities and embracing challenges with a positive attitude

• Excellent relationship building skills, with the ability to interact with stakeholders at al levels

• Ability to drive results through NAVEX core competencies of accountability, customer focus, drives results and instills trust

Our side of the deal:

We believe everyone deserves to see their path forward, and the steps in place to achieve their career and financial goals.

• Every team member is required to have a career plan in place, to be reviewed with their manager after six months in our team.

• The starting pay range for this role is $70,000+ per annum.

• Pay progression based on your performance.

We’re committed to helping you thrive in all aspects of your life. Our pay programs are just one element of this. Check out NAVEX’s career page to find out more information.

We’re an equal opportunity employer, including all disability and veteran status.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!