Executive Team Assistant

Palantir Technologies; Palo Alto, California, City of New Rochelle (CA, MO, NY); On-site; USD 60,000 - 97,000; Full time

Job summary

An innovative company is seeking an Executive Team Assistant to join their dynamic Administrative Operations Team. This role is pivotal in managing executive commitments, ensuring seamless organization and communication. Candidates should possess strong multitasking abilities and a keen attention to detail, thriving in a fast-paced environment. The position offers opportunities to work closely with leadership, enabling impactful contributions to the organization. With a flexible schedule and a supportive workplace culture, this is an exciting opportunity for those passionate about making a difference in a collaborative setting.

Benefits

Medical, Dental, and Vision Insurance

Paid Time Off

Commuter Benefits

401k Plan

Paid Leave for New Parents

Supportive Leave of Absence

Fertility and Family Building Benefits

Flexible Work Schedule

Employee Stipends for New Child Expenses

Life Insurance and Disability Insurance

Qualifications

• 1+ years of administrative experience in a fast-paced environment.
• Proficient in managing calendars and scheduling complex travel itineraries.

Responsibilities

• Manage executive calendar and prioritize meeting requests.
• Arrange complex travel itineraries and maintain expense records.

Skills

Administrative Support

Calendar Management

Travel Coordination

Discretion and Diplomacy

Effective Communication

Education

High School Diploma

Bachelor's Degree (preferred)

Tools

Microsoft Office Suite

Concur

Job description

A World-Changing Company

Palantir builds the world's leading software for data-driven decisions and operations. By bringing the right data to the people who need it, our platforms empower our partners to develop lifesaving drugs, forecast supply chain disruptions, locate missing children, and more.

The Role

Our Administrative Operations Team does more than just support our leaders: we're the backbone of hard-working people at Palantir. We build strong relationships with the people we support and can anticipate their needs without being asked. Our passion for helping others makes us an invaluable resource.

As an Executive Team Assistant, you will be responsible for navigating and organizing an executive's commitments. In this role you will own a wide variety of tasks including executive-level administrative support, assisting with errands, and household management. You take initiative, operate with discretion and resourcefulness, and thrive off of enabling the people you support to be as productive and impactful as possible. Most importantly, you have a true desire to be helpful and go above and beyond to tackle challenges.

The position does require being on-call after hours and on weekends, and the person who accepts the challenge will appreciate a flexible schedule.

Core Responsibilities

• Manage calendar, prioritizing conflicting meeting requests
• Arrange business and other travel itineraries
• Maintain records of business and personal transactions and submit expense reports
• Export organization and order into disorganized environments
• Handle various matters with discretion and diplomacy (making reservations, running errands, scheduling appointments, completing paperwork, property upkeep, communicating with vendors, etc.)

What We Value

• Ability to autonomously anticipate needs, multitask, prioritize, and pivot with strong attention to detail and sense of urgency
• Ability to communicate and collaborate effectively
• Demonstrated experience exercising professionalism and tact

What We Require

• At least one year of previous administrative or support experience, preferably in a fast-paced environment
• Proficiency with Microsoft Office suite, especially Outlook calendaring
• Experience scheduling complex international and domestic travel itineraries, including booking and expense reporting (prior experience with Concur is a plus!)
• A valid driver's license
• Ability to work a varied schedule (nights/weekends will be required), and willingness to travel up to 30% of the time both domestically and internationally

Salary

The estimated salary range for this position is estimated to be $60,000 - $97,000/year. Total compensation for this position may also include Restricted Stock units, sign-on bonus and other potential future incentives. Further note that total compensation for this position will be determined by each individual's relevant qualifications, work experience, skills, and other factors. This estimate excludes the value of any potential sign-on bonus; the value of any benefits offered; and the potential future value of any long-term incentives.

Our benefits aim to promote health and wellbeing across all areas of Palantirians' lives. We work to continuously improve our offerings and listen to our community as we design and update them. The list below details our available benefits and some of the perks that can be enjoyed as an employee of Palantir Technologies.

Benefits

* Employees (and their eligible dependents) can enroll in medical, dental, and vision insurance as well as voluntary life insurance

* Employees are automatically covered by Palantir's basic life, AD&D and disability insurance

* Commuter benefits

* Take what you need paid time off, not accrual based

* 2 weeks paid time off built into the end of each year (subject to team and business needs)

* 10 paid holidays throughout the calendar year

* Supportive leave of absence program including time off for military service and medical events

* Paid leave for new parents and subsidized back-up care for all parents

* Fertility and family building benefits including but not limited to adoption, surrogacy, and preservation

* Stipend to help with expenses that come with a new child

* Employees can enroll in Palantir's 401k plan

Life at Palantir

We want every Palantirian to achieve their best outcomes, that's why we celebrate individuals' strengths, skills, and interests, from your first interview to your longterm growth, rather than rely on traditional career ladders. Paying attention to the needs of our community enables us to optimize our opportunities to grow and helps ensure many pathways to success at Palantir. Promoting health and well-being across all areas of Palantirians' lives is just one of the ways we're investing in our community. Learn more at Life at Palantir and note that our offerings may vary by region.

In keeping consistent with Palantir's values and culture, we believe employees are "better together" and in-person work affords the opportunity for more creative outcomes. Therefore, we encourage employees to work from our offices to foster connectivity and innovation. Many teams do offer hybrid options (WFH a day or two a week), allowing our employees to strike the right trade-off for their personal productivity. Based on business need, there are a few roles that allow for "Remote" work on an exceptional basis. If you are applying for one of these roles, you must work from the state in which you are employed. If the posting is specified as Onsite, you are required to work from an office.

If you want to empower the world's most important institutions, you belong here. Palantir values excellence regardless of background. We are proud to be an Equal Opportunity Employer for all, including but not limited to Veterans and those with disabilities. Palantir is committed to making the application and hiring process accessible to everyone and will provide a reasonable accommodation for those living with a disability. If you need an accommodation for the application or hiring process, please reach out and let us know how we can help.