Administrative Assistant to the CEO

Garfield Counseling Center Inc; Chicago (IL); On-site; USD 29,000 - 33,000; Full time

Job summary

Garfield Counseling Center, Inc. in Chicago, IL is seeking an Administrative Assistant to the CEO to provide high-level administrative support to the CEO and act as a coordination hub between the CEO’s office, the Board of Directors, internal departments, and external partners.

You will manage calendars, draft documents, prepare Board materials, and help ensure regulatory submissions and financial processes run smoothly. This is a full-time, on-site role with a strong emphasis on discretion.

Qualifications

• Associate's degree required; Bachelor's degree preferred.
• 3+ years of administrative experience supporting a senior executive; nonprofit or healthcare setting a plus.
• Experience supporting a Board of Directors or governance function strongly preferred.
• Exceptional written and verbal communication skills.
• High level of discretion and sound judgment with confidential information.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently, manage multiple priorities, and exercise initiative.

Responsibilities

• Manage the CEO's calendar, appointments, meetings, and travel arrangements.
• Serve as a primary point of contact between the CEO and staff, Board members, funders, and regulatory agencies.
• Draft, proofread, and edit correspondence, reports, and presentations.
• Prepare agendas, materials, and minutes for Board and executive leadership meetings.
• Maintain confidential files and records in line with GCC's document retention practices.
• Coordinate logistics for meetings, site visits, and organizational events.
• Track action items from executive and Board meetings and follow up to ensure deadlines are met.
• Assist with documents related to licensure, accreditation, and regulatory submissions (IDHS/DBHR, SAMHSA, CARF).
• Process expense reports, invoices, and requisitions in coordination with Finance.

Skills

Communication

Discretion

Independent work

Microsoft Office

Education

Associate's degree

Bachelor's degree

Tools

Microsoft Office Suite

Job description

WE'RE HIRING

Administrative Assistant to the CEO

Be the right hand to our CEO — and a key part of how GCC runs.

PAY: $21.00 – $24.00 per hour | TYPE: Full-Time

LOCATION: Chicago, IL (West Side) — 4132 W. Madison Street

Garfield Counseling Center, Inc. (GCC) is hiring an Administrative Assistant to the CEO to provide high-level administrative and organizational support to our Chief Executive Officer. You'll be a trusted point of coordination between the CEO's office, our Board of Directors, internal departments, and outside partners — helping keep our executive office, and our mission, running smoothly.

ABOUT GARFIELD COUNSELING CENTER

Garfield Counseling Center, Inc. (GCC) is a Chicago-based substance use disorder and behavioral health treatment provider serving the West Side community. For years, we've delivered compassionate, evidence-based care to our clients — and we're growing our team to support new programs, expanded licensure, and the people who count on us every day.

WHAT YOU'LL DO

• Manage the CEO's calendar, appointments, meetings, and travel arrangements
• Serve as a primary point of contact between the CEO and staff, Board members, funders, and regulatory agencies
• Draft, proofread, and edit correspondence, reports, and presentations
• Prepare agendas, materials, and minutes for Board and executive leadership meetings
• Maintain confidential files and records in line with GCC's document retention practices
• Coordinate logistics for meetings, site visits, and organizational events
• Track action items from executive and Board meetings and follow up to ensure deadlines are met
• Assist with documents related to licensure, accreditation, and regulatory submissions (IDHS/DBHR, SAMHSA, CARF)
• Process expense reports, invoices, and requisitions in coordination with Finance

WHAT YOU'LL NEED

• Associate's degree required; Bachelor's degree preferred
• 3+ years of administrative experience supporting a senior executive; nonprofit or healthcare setting a plus
• Experience supporting a Board of Directors or governance function strongly preferred
• Exceptional written and verbal communication skills
• High level of discretion and sound judgment with confidential information
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to work independently, manage multiple priorities, and exercise initiative

WORK ENVIRONMENT

This is an in-person, office-based role at GCC's Chicago location, with occasional local travel for meetings, site visits, or Board functions.

Garfield Counseling Center, Inc. is an equal opportunity employer.