Executive Talent Coordinator - Travel & Interview Logistics

CrossCountry Consulting LLC; United States; Hybrid; USD 55,000 - 70,000; Full time

Benefits offered by this job

Healthcare options

401(k) with company matching

Parental leave

Job summary

CrossCountry Consulting LLC is seeking an executive coordination professional to champion our Better Experience for candidates and leaders who hire them. The role focuses on high-touch scheduling, travel logistics, and seamless support across time zones with a hybrid arrangement at the McLean, VA office.

You will coordinate interviews, manage travel, and serve as the primary point of contact from outreach to offer.

Qualifications

• Bachelor's degree from an accredited college/university.
• Experience in an internship, work‑study, campus leadership role, or coordination/support capacity (executive support, recruiting, HR, or related field) preferred.
• Proficiency with Microsoft Office Suite applications, including Word, Excel, PowerPoint, and Outlook
• Ability to be on-site at our McLean, Virginia office at least 3 days per week
• Strong organizational skills with the ability to manage calendars, deadlines, and competing priorities
• Excellent verbal and written communication skills, with the ability to interact professionally with senior leaders and stakeholders
• Ability to juggle multiple tasks/projects with strong attention to detail in a fast‑paced environment
• Exposure to an applicant tracking system (ATS) a plus, but not required

Responsibilities

• Manage complex interview scheduling across multiple leaders, calendars, and time zones
• Provide in‑person interview facilitation support in our McLean, VA office by welcoming candidates and assisting them throughout the day
• Serve as the primary point of contact for candidates from first outreach through offer, ensuring a white glove experience
• Coordinate all candidate travel, including flights, hotel accommodations, ground transportation, and dinner reservations
• Manage travel changes, cancellations, and day‑of issues in real time with minimal disruption to candidates or interviewers
• Support Talent leaders with calendar management, conflict resolution, and preparation of materials ahead of interviews, debriefs, and meetings
• Assist in recruiting operations, including job creation, postings, and ensuring accurate tracking in our ATS
• Assist in developing and customizing templates, candidate messaging, and resources to improve communication throughout the interview process
• Build trusted relationships with executive assistants, senior leaders, recruiters, and business stakeholders to ensure seamless communication and execution of recruiting activities
• Communicate effectively with global teams across different time zones
• Demonstrate strong problem‑solving skills, proactively implementing solutions within the talent acquisition process

Skills

Executive coordination

Calendar management

Travel logistics

Communication with senior leaders

Education

Bachelor's degree

Tools

Microsoft Office

Job description

CrossCountry Consulting LLC is seeking an executive coordination professional to champion our Better Experience for candidates and leaders who hire them. The role focuses on high-touch scheduling, travel logistics, and seamless support across time zones with a hybrid arrangement at the McLean, VA office.

You will coordinate interviews, manage travel, and serve as the primary point of contact from outreach to offer.